Executive Assistant

Hannes Snellman; Helsinki; Hybrid; EUR 50,000 - 70,000; Full time

Benefits offered by this job

Lunch benefit

Commuter benefit

Recreational benefit

Hybrid work model

Training opportunities

Career development coach

Job summary

Hannes Snellman is seeking an Executive Assistant to support the Managing Partner, Senior Partner, and COO. You will help navigate priorities, manage calendars, coordinate events, and ensure high-quality, confidential support in a hybrid work environment.

The role requires proactive problem solving, excellent attention to detail, and the ability to work closely with senior leadership and cross-functional teams to deliver seamless experiences.

Qualifications

• Proven experience supporting senior management or executives.
• Strong organisational and prioritisation skills; ability to manage multiple priorities.
• Excellent coordination and event management capabilities.
• Efficient, precise, and detail-oriented work style.
• Discretion and sound judgement handling confidential matters.
• Fluency in Finnish and English; Swedish is a bonus.
• Collaborative, service-minded and able to work independently.

Responsibilities

• Provide general administrative support to Managing Partner, Senior Partner, and COO.
• Manage complex calendars and coordinate schedules.
• Organise a range of events, from international conferences to company events.
• Assist with administrative document management.
• Work in a coordination role within development projects.
• Support other management team members as needed.

Skills

Executive support

Organisational skills

Prioritisation

Calendar management

Event management

Document management

Project coordination

Attention to detail

Discretion

Independent working

Finnish & English

Tools

MS Office

AI tools

Job description

We are currently looking for an Executive Assistant to work at the heart of our organisation, supporting our Managing Partner, Senior Partner, and COO. In this trusted and highly visible role, you will help senior leadership navigate demanding priorities, create clarity in a fast-paced environment, and ensure that important moments – from daily schedules to executive travel and events – are delivered with confidence and exceptional attention to detail. The role suits someone who anticipates what is needed, reads situations with ease, and takes pride in creating seamless experiences for others.

“Being an Executive Assistant means staying a couple of steps ahead, anticipating needs and keeping everyday arrangements running smoothly. We work closely as a team, with open communication and mutual support helping each of us succeed in our roles.” – Anna-Maria Tamminen, Managing Partner

Job Description and Responsibilities

As an Executive Assistant, you will be a trusted partner and practical solutions provider to our top management. You will work close to the organisation’s key priorities and play an important part in ensuring that senior leadership can focus on the matters where their contribution is most valuable.

Your main responsibilities include:

• Providing general administrative support to our Managing Partner, Senior Partner, and COO
• Managing complex calendars and coordinating schedules
• Organising a range of events, from international conferences to company events
• Assisting with administrative document management
• Working in a coordination role within development projects
• Supporting other members of the management team from time to time, as needed

Skills and Requirements

In order to enjoy your new role and succeed in it, the following skills and requirements are essential:

• Prior work experience in supporting senior management or executives
• Strong organisational and prioritisation skills, with the ability to anticipate needs and manage multiple priorities
• Excellent coordination and event management skills
• Efficiency, precision, and attention to detail
• A sense of ownership and commitment to high-quality work
• Excellent IT skills (especially MS Office and AI tools)
• Fluency in Finnish and English (Swedish would be considered a bonus)
• A collaborative and service-minded approach, combined with the ability to work independently
• Discretion and sound judgement when handling confidential and sensitive matters

What We Can Offer You

At Hannes Snellman, we cherish a sense of community, and we will do our best to make you feel part of the team from day one. With us, you will have the opportunity to work with some of the most interesting assignments and tasks in an inspiring environment. You will learn from market-leading experts and collaborate closely with colleagues across different roles and business area teams. As we are determined to maximise your learning experience, we offer excellent training opportunities, an experienced coach to support your career development, and skills development programmes. In addition, we offer personal annual plans and fringe benefits (e.g. lunch benefit, commuter benefit, and recreational benefit). Our working model is hybrid, and our business support employees enjoy flexible working hours.

If you have any questions about the role, please contact Mari Sipiläinen, HR Manager, by email ([e-mail]) or call ([phone]) on Wednesday 28 October 2026 between 4 and 5 pm or on Wednesday 4 November 2026 between 10 and 11 am. To learn more about Hannes Snellman, please visit our website. Follow us on Instagram, LinkedIn, and Facebook.