Executive Assistant to the CEO

Yousician; Helsinki; Sur place; EUR 45 000 - 65 000; Plein temps

Résumé du poste

Yousician, the Helsinki office hub, is seeking an Executive Assistant to support the CEO across Helsinki, Berlin and Japan time zones. You will manage the CEO’s calendar, travel plans and meetings, ensuring confidentiality and smooth operations for the leadership team.

You will be a trusted extension of the CEO’s office, helping run the Helsinki office and admin tasks while leveraging AI tools to increase efficiency.

Qualifications

• Proven experience as an Executive Assistant supporting a CEO or senior executive.
• Absolute discretion and professionalism with confidential information.
• Excellent organization, time management and attention to detail.
• Ability to stay calm, prioritise and deliver under pressure and tight timelines.
• Fluent Finnish and English, written and spoken.

Responsabilités

• Own the CEO’s calendar across Helsinki, Berlin and Japan time zones.
• Prepare agendas and materials, take minutes, and track follow-ups and action items.
• Plan and book international trips end to end, including itineraries and expenses.
• Be a professional and approachable first contact for internal and external stakeholders.
• Keep the Helsinki office running and support general admin such as invoices and onboarding logistics.
• Use AI and tools to make repetitive admin faster.

Connaissances

Executive support

Discretion

Organization

Outils

Google Workspace

Slack

Description du poste

Yousician builds apps that teach the world to play music: Yousician (guitar, piano, bass, ukulele, singing) and GuitarTuna. We are a team across Helsinki and Berlin, and our Helsinki office is the company’s centre of gravity.

Why this role exists

Our CEO splits his time between Helsinki, Berlin and Japan, and his time is the company’s scarcest resource. As his Executive Assistant, you keep his calendar, travel and meetings running smoothly so he can focus on what matters most. You work closely with him and the leadership team, handle confidential matters daily, and act as a trusted extension of the CEO’s office. Alongside that, you help keep our Helsinki office and day-to-day admin running, using AI and modern tools to work efficiently.

What you will do

• Calendar and scheduling: Own the CEO’s calendar across Helsinki, Berlin and Japan time zones, protect his focus time, and balance competing priorities.
• Meetings: Prepare agendas and materials, take minutes, and track follow-ups and action items through to completion.
• Travel: Plan and book international trips end to end, including itineraries, changes on short notice and expenses.
• Communication: Be a professional and approachable first point of contact for internal and external stakeholders, and handle correspondence on the CEO’s behalf.
• Office and admin: Keep the Helsinki office running and support general admin such as invoices, expense handling, vendors, onboarding logistics and team events.
• Automation & AI: Use AI and tools to make repetitive admin faster.

What you bring

• Proven experience as an Executive Assistant supporting a CEO or other senior executive, ideally in an international company.
• Absolute discretion and professionalism with confidential and sensitive information.
• Excellent organisation, time management and attention to detail: many moving parts stay on track and nothing slips.
• The ability to stay calm, prioritise and deliver under pressure and tight timelines.
• Social savvy: you build trust easily, read situations well and represent the CEO with confidence.
• Fluent Finnish and English, written and spoken. (Japanese is not required.)
• Global curiosity and comfort working across cultures.
• Flexible working hours, including occasional early mornings for Japan time zones.
• Comfortable with Google Workspace and Slack, and quick to learn new tools.
• A proactive, service-minded attitude: you anticipate needs and solve problems before they reach the CEO.

Strong signals

• Experience supporting an executive who travels frequently or works across Europe and Asia.
• You already use AI tools to work faster.
• Experience in a tech or scale-up environment.

Practicalities

• Compensation: competitive, based on experience.
• Location: Helsinki office.
• Start: as soon as possible.

About us

Yousician is the world’s largest music-tech company, with millions of users worldwide. Based in Helsinki, Finland, Yousician is home to the category-defining Yousician and GuitarTuna apps. Yousician, the #1 platform to learn and play music, makes learning fun, easy, and more accessible for everyone. Yousician’s innovative, award-winning technology listens to you play and gives instant feedback. With interactive, gamified lessons and songs, and courses by world-famous artists like Metallica, Billie Eilish and more, Yousician empowers people to play music they love. Today Yousician employs 100+ professionals from nearly 30 nationalities.

We’re hiring, so come join our amazing team and help us make the world a more musical place!

Shaping Music Together - With Every Voice

At Yousician, we’re on a mission to make musicality as common as literacy, and key to that is building a team as diverse as the people we serve. As part of our ongoing journey towards building a diverse, equitable and inclusive culture and in accordance with our core values, we welcome applications from all individuals, regardless of background, age, race, color, ethnicity, religion, disability, gender, sexual orientation, family status, education, socioeconomic status or any other characteristic. People with severe disabilities will be given preference if equally qualified.

If you have a disability, special needs, or require any specific needs or support during the application process, please feel welcome to inform us and we’ll gladly provide the support you need during the application and interview process.

We’re here to make music more accessible and that includes the path to joining our team.

Candidate privacy

Here at Yousician, we take your privacy seriously. We only process your personal data for recruiting purposes. You can read more about candidate privacy in our Privacy Notice .