Executive Assistant to CEO & Leadership Team

Aibidia; Helsinki; Hybrid; EUR 55,000 - 85,000; Full time

Benefits offered by this job

Share in success

Flexible hybrid

Healthcare package

Wellbeing program

Team socials

Latest technology

Growth budget

Global impact

Flat structure

Open collaboration

Job summary

Aibidia is seeking an Executive Assistant who is highly organised, proactive, and collaborative to support the CEO and Leadership Team. You'll bring structure to a fast-growing, international company and help drive strategic decision-making through forward planning and hands-on execution.

In this role you'll coordinate executive operations, calendar management, travel, and meeting materials, while leveraging AI tools to improve efficiency and ensure accuracy across leadership processes.

Responsibilities

• Partner with the CEO to manage priorities, schedules, and day-to-day operations.
• Own the CEO's calendar and travel, resolving diary conflicts against priorities.
• Prepare agendas, presentations, briefing documents, and meeting materials.
• Coordinate the operating rhythm of the Executive Leadership Team and leadership meetings.
• Capture decisions, maintain action logs, and follow up with owners until closed.
• Use AI tools responsibly to improve efficiency and accuracy in leadership processes.
• Own companywide communications for Goals with the CFO and relate to reporting.
• Support GTM leadership meetings, cross-functional sessions, and All Hands events.

Job description

Aibidia is seeking an Executive Assistant who is highly organised, proactive, and collaborative to support the CEO and Leadership Team. You'll bring structure to a fast-growing, international company and help drive strategic decision-making through forward planning and hands-on execution.

In this role you'll coordinate executive operations, calendar management, travel, and meeting materials, while leveraging AI tools to improve efficiency and ensure accuracy across leadership processes.