Executive Assistant

Hiab; Helsinki; On-site; EUR 60,000 - 90,000; Full time

Job summary

Hiab in Helsinki seeks an Executive Assistant to support the CFO, managing the executive's calendar, coordinating communications with internal and external stakeholders, arranging travel and handling expense reporting, and overseeing governance of CFO-related meetings.

The role includes Investor Relations coordination, including logistics for quarterly earnings cycles, investor conferences and roadshows, and AGM logistics.

Qualifications

• University degree.
• 5+ years of experience supporting senior executives.
• Strong organizational and communication skills.
• Ability to handle confidential information with discretion.
• Experience in supporting large teams.
• Familiarity with financial calendars and reporting cycles.
• Expertise in handling complex travel and calendar coordination.
• Proactive approach.
• Calm and efficient under pressure.

Responsibilities

• Manage CFO’s calendar and scheduling requirements.
• Coordinate communications with internal and external stakeholders.
• Arrange travel and process expense reporting.
• Oversee governance of CFO-related meetings.
• Coordinate Investor Relations logistics for quarterly earnings cycles, conferences and roadshows.
• Support AGM logistics.
• Collaborate with HQ Real estate and other departments to build relationships.

Skills

Calendar coordination

Organizational skills

Communication skills

Discretion with confidential info

Proactive approach

Calm under pressure

Experience supporting executives

Education

University degree

Job description

The CFO Administrative Support team at Hiab seeks an experienced Executive Assistant who will manage the CFO’s calendar, coordinate communications with internal and external stakeholders, handle travel arrangements and expense reporting, and oversee governance of CFO-related meetings. The role also covers Investor Relations coordination, including logistics for quarterly earnings cycles, investor conferences and roadshows, and support for AGM logistics. Collaborative relationship-building with HQ Real estate and other departments is essential.

Qualifications

• University degree
• 5+ years of experience supporting senior executives
• Strong organizational skills
• Strong communication skills
• Ability to handle confidential information with discretion
• Experience in supporting large teams
• Familiarity with financial calendars and reporting cycles
• Expertise in handling complex travel and calendar coordination
• Proactive approach
• Calm and efficient under pressure