Elite Executive Assistant to the CEO (Global Scope)

Citycon; Espoo; On-site; EUR 60,000 - 85,000; Full time

Benefits offered by this job

Lunch benefit

Sports and cultural benefit

Comprehensive occupational healthcare

Extensive insurance coverage

Job summary

Citycon is seeking an exceptional Personal Assistant to support our CEO. The role involves proactive administrative support, managing complex schedules, coordinating travel, and ensuring smooth daily priorities in a fast-paced, international setting.

The position is permanent and on-site at Citycon's HQ in Espoo, starting flexibly in October or November 2026. Fluency in English and Finnish is required, with a strong emphasis on discretion and ownership.

Qualifications

• Experience supporting a foreign CEO or senior executive in an international environment.
• Strong organizational and prioritization skills to manage multiple deadlines.
• High integrity, discretion and professionalism with confidential information.
• Excellent interpersonal, communication and stakeholder management skills.
• Proactive, hands-on attitude with a sense of ownership and accountability.
• Fluency in English and Finnish.

Responsibilities

• Provide day-to-day support to the CEO, managing priorities, schedules and communications.
• Manage and coordinate the CEO's calendar and meetings across time zones.
• Serve as the CEO's point of contact during business travel and coordinate schedules.
• Manage documents, presentations, reports and materials for meetings.
• Process expense reports and oversee invoice coding with accuracy.

Skills

Organizational skills

Prioritization

Communication

Stakeholder management

Discretion

Multicultural experience

English and Finnish fluency

Job description

Citycon is seeking an exceptional Personal Assistant to support our CEO. The role involves proactive administrative support, managing complex schedules, coordinating travel, and ensuring smooth daily priorities in a fast-paced, international setting.

The position is permanent and on-site at Citycon's HQ in Espoo, starting flexibly in October or November 2026. Fluency in English and Finnish is required, with a strong emphasis on discretion and ownership.