Executive Assistant

Synopsys Inc; Uusimaa; Hybrid; EUR 42,000 - 62,000; Full time

Job summary

Synopsys is seeking an experienced Executive Assistant in Espoo to support the EMEA Sales leadership. The role is full-time and primarily office-based, with the possibility for partial remote work by agreement, starting as soon as possible and ending December 2027.

You will manage calendars, coordinate meetings across time zones, arrange travel, and collaborate with senior stakeholders to ensure smooth day-to-day operations and project support.

Qualifications

• At least two years of experience in similar roles.
• Excellent written and spoken English skills.
• Strong organizational and time-management skills with excellent attention to detail.
• A proactive, solution-oriented and independent way of working.
• Excellent communication and collaboration skills.
• Confidence in working with stakeholders at different levels of the organization.
• Ability to thrive in a fast-paced international environment.

Responsibilities

• Providing administrative and organizational support to the EMEA VP of Sales and the EMEA Sales Management Team
• Managing calendars and coordinating internal and external meetings across multiple time zones
• Organizing meetings, workshops, leadership meetings and team events, including agenda preparation, meeting materials, logistics and follow-up actions
• Coordinating business travel arrangements, including flights, hotels and transportation
• Acting as a key point of contact for administrative matters and collaborating with Executive Assistants, internal functions and stakeholders across the organization
• Processing purchase requests in Ariba and supporting related procurement processes
• Supporting sales forecasting-related reporting and other sales management activities
• Assisting with travel and expense-related administrative processes
• Supporting various projects and other administrative initiatives as needed

Job description

Eilakaisla is looking for an experienced and proactive Executive Assistant for a full-time fixed-term position with our client, Synopsys. The position will start as soon as possible, and the employment is expected to continue until December 2027. The employment contract will be concluded between Eilakaisla and the selected employee. The office is located in Espoo, and the role is primarily office-based, with the possibility for partial remote work by agreement.

Your role

As an Executive Assistant, you will provide administrative and organizational support to the EMEA Sales leadership. In this role, you will play a key part in ensuring the smooth running of day-to-day operations, managing schedules, and coordinating important projects and events. You will work closely with the EMEA VP of Sales and the EMEA Sales Management Team in a fast-paced international environment.

Your responsibilities will include:

• Providing administrative and organizational support to the EMEA VP of Sales and the EMEA Sales Management Team
• Managing calendars and coordinating internal and external meetings across multiple time zones
• Organizing meetings, workshops, leadership meetings and team events, including agenda preparation, meeting materials, logistics and follow-up actions
• Coordinating business travel arrangements, including flights, hotels and transportation
• Acting as a key point of contact for administrative matters and collaborating with Executive Assistants, internal functions and stakeholders across the organization
• Processing purchase requests in Ariba and supporting related procurement processes
• Supporting sales forecasting-related reporting and other sales management activities
• Assisting with travel and expense-related administrative processes
• Supporting various projects and other administrative initiatives as needed

What we are looking for

• At least two years of experience in similar roles
• Excellent written and spoken English skills
• Strong organizational and time-management skills with excellent attention to detail
• A proactive, solution-oriented and independent way of working
• Excellent communication and collaboration skills
• Confidence in working with stakeholders at different levels of the organization
• Ability to thrive in a fast-paced international environment

What Synopsys offers

Synopsys offers the opportunity to work in a respected and international technology company in a responsible and versatile role. In this position, you will work closely with business leadership and as part of a global organization where collaboration, continuous development and a supportive work community are at the heart of everyday work.