Executive Assistant and Secretaries

Adiente; Espoo; On-site; EUR 26,000 - 36,000; Full time

Job summary

Adiente is seeking motivated assistants for client companies in the Helsinki metropolitan area. The roles are fixed-term and permanent, focusing on office secretary/assistant duties and varied ad‑hoc tasks to ensure smooth office operations.

Ideal candidates have a business degree or economics background, prior office experience, and good IT skills with a readiness to learn quickly. Finnish and English proficiency are required, with Swedish a plus.

Qualifications

• Education such as a business degree or a recently graduated economist
• Experience in office work, preferably in similar assistant/secretary roles
• Good IT skills and a willingness to learn new things quickly
• Hardworking, flexible, efficient, meticulous, proactive and cooperative people
• Committed to work, service-minded and a friendly team member
• Finnish and English proficiency required; Swedish proficiency advantageous

Responsibilities

• Often performing office secretary/assistant duties
• Handling various ad‑hoc tasks
• Ensuring the smooth functioning of the office
• Welcoming clients
• Customer service
• Travel and hotel bookings
• Calendar management
• Supporting executives
• Assisting with different assignments
• Maintaining client communications
• Other customer service tasks
• Administrative routines

Skills

Office experience

IT skills

Willingness to learn

Hardworking

Flexible

Efficient

Meticulous

Proactive

Cooperative

Service-minded

Team player

Education

Business degree or economics

Tools

Office software

Job description

We are seeking motivated assistants for client companies in the Helsinki metropolitan area for fixed-term and permanent positions.

Responsibilities

• often performing office secretary/assistant duties
• handling various ad‑hoc tasks
• ensuring the smooth functioning of the office
• welcoming clients
• customer service
• travel and hotel bookings
• calendar management
• supporting executives
• assisting with different assignments
• maintaining client communications
• other customer service tasks
• administrative routines

Qualifications

• education such as a business degree or a recently graduated economist
• experience in office work, preferably in similar assistant/secretary roles
• good IT skills and a willingness to learn new things quickly
• we value hardworking, flexible, efficient, meticulous, proactive and cooperative people
• you should be committed to your work, service-minded and a friendly team member

Language Skills

• proficiency in Finnish and English is required
• Swedish proficiency is an advantage

Location: Helsinki metropolitan area - fixed-term and permanent positions.