Practice Assistant @ White & Case

Minjon Oy; Helsinki; Hybrid; EUR 32,000 - 46,000; Full time

Benefits offered by this job

Extensive occupational healthcare

Optional health and accident insurance

Internal training opportunities

Alternative benefits (dental care, eyг

Job summary

White & Case in Helsinki seeks a proactive Practice Assistant to support lawyers with client work and back-office tasks in a fast-paced, international law firm environment. You will edit and format legal documents, conduct research, provide translation support, and help prepare and maintain transaction data rooms.

You will also liaise with clients, authorities, and global offices while coordinating meetings and calendars.

Qualifications

• At least 1 year of experience in a legal assistant or administrative assistant role within professional services.
• Bachelor’s degree in Business Administration or related field.
• Highly organized with strong attention to detail.
• Able to take initiative, work independently and collaboratively.
• Excellent Finnish and English written and verbal communication skills.
• Proficient with MS Office, especially Word.

Responsibilities

• Assist lawyers with client-related tasks and back-office duties.
• Edit and format legal documents.
• Conduct research and provide translation support.
• Prepare and maintain transaction data rooms.
• Liaise with clients, governmental authorities and White & Case offices.
• Coordinate meetings and calendar management.

Skills

Legal assistant experience

Administrative support

Multitasking

Finnish & English

Education

Bachelor of Business Administration

Tools

MS Office (Word)

Job description

Are you a skilled assistant eager to grow your expertise in an international law firm? Do you thrive on helping others in a fast-paced environment? Are you known for your proactive and detail-oriented approach to work?

If you answered YES, please keep reading, because this could be the position for you!

We are looking for a practice assistant to join White & Case’s team in a full-time, permanent position. Key tasks in this role include assisting lawyers with client-related work, along with other tasks to ensure that the daily operations run smoothly at the office. As a practice assistant, you will join a dynamic team of 45 professionals in the Helsinki office.

In this role, you will provide assistance across all practice groups. Your responsibilities include a wide range of administrative tasks, such as assisting lawyers with editing and formatting legal documentation, conducting research, providing translation support, as well as preparing and maintaining transaction data rooms. In addition, your duties include liaising with clients, various governmental authorities as well as White & Case’s global offices. As a practice assistant, you are also ready to provide support with meeting arrangements, calendar management and other back-office duties.

You will join an efficient team of four practice assistants as the fifth member of the team and share your daily work with three evening assistants, a reception assistant and a senior practice assistant. White & Case’s team works mainly on-site at their office in the heart of Helsinki, with the flexibility to work remotely once a week during most weeks.

You may be the person we are looking for if you:

• – have at least one year of experience in a legal assistant or an administrative assistant role within a professional services organization, ideally in a law firm, consulting firm or financial institution;
• – have a suitable educational background, such as a Bachelor of Business Administration degree;
• – are highly organized and demonstrate great attention to detail;
• – enjoy taking initiative and working independently while valuing teamwork and supporting your colleagues;
• – are skilled in managing multiple tasks in a fast-paced environment while maintaining a high quality in your work;
• – have excellent interpersonal skills and strong written and oral communication skills in Finnish and English; and
• – are proficient in MS Office programs (especially Word) and able to quickly learn new software and systems.

White & Case offers you:

• – an opportunity to work in a dynamic environment within a highly regarded international law firm;
• – a diverse, key support role where you will also have the opportunity to assist lawyers with client assignments;
• – a close-knit work community that invests in the development of each team member; and
• – comprehensive benefits, including extensive occupational healthcare, optional health and accident insurance, and internal training opportunities to support your development. In addition, White & Case offers a selection of alternative benefits, which can be used, for example, for dental care, eyeglasses, a public transport pass, cultural activities or sports.

_White & Case is a leading global law firm with lawyers and staff in 43 offices across 29 countries, working in virtually every country of the world with a long-established presence in Finland and the Nordic region. White & Case’s lawyers and business services professionals are globally minded, enterprising, collaborative and committed to excellence. White & Case operates on a one firm basis, which is present in the day-to-day work of its professionals. They advise multinational corporates, financial institutions and private equity firms on corporate and financing transactions across all major industry sectors. White & Case’s core practice areas in Finland are Capital Markets, Debt Finance and M&A/Private Equity._