Dynamic Office & Events Coordinator

CaPS; Helsinki; On-site; EUR 28,000 - 39,000; Full time

Benefits offered by this job

Telephone allowance

Lunch benefit

Sport benefit

Culture benefit

Insurance – extensive occupational

Job summary

CaPS in Helsinki is seeking an Assistant, Office and Events to join a fast-growing international procurement network. You will handle office operations, provide team support, coordinate events, and assist with communications and financial administration.

The role requires a proactive, detail-oriented professional with strong English and Finnish, plus Excel, PowerPoint and Microsoft 365 expertise. Swedish is a plus. Office-based in Helsinki with a collaborative culture.

Qualifications

• Few years of experience in office management, executive or team support, event coordination, administration or similar role.
• Experience supporting management or executives, ideally in an international environment.
• Strong organizational and prioritization skills with multiple responsibilities.

Responsibilities

• Manage day-to-day Helsinki office operations and support the Finnish team and management.
• Coordinate office routines, requests and tasks to ensure timely completion.
• Support onboarding/exit processes, IT equipment and access rights with external partners.
• Coordinate facilities, supplies and services and liaise with external providers.
• Welcome visitors and arrange meetings and meals.
• Plan and coordinate events, venues, catering and follow-up.
• Support planning days, wellbeing initiatives and team events.
• Update CaPS digital channels and advertise on CaPS Extranet as needed.
• Assist with financial administration and expense reporting.
• Maintain records and seek process improvements to daily operations.

Skills

Microsoft 365

Excel

PowerPoint

Communication

Organization

Job description

CaPS in Helsinki is seeking an Assistant, Office and Events to join a fast-growing international procurement network. You will handle office operations, provide team support, coordinate events, and assist with communications and financial administration.

The role requires a proactive, detail-oriented professional with strong English and Finnish, plus Excel, PowerPoint and Microsoft 365 expertise. Swedish is a plus. Office-based in Helsinki with a collaborative culture.