Documentation Specialist

China Harbour Engineering Company Limited, Suomen sivuliike; Kouvola; On-site; EUR 42,000 - 60,000; Full time

Job summary

China Harbour Engineering Company Limited, Suomen sivuliike is seeking a Documentation Specialist to manage, organize, and control project documentation throughout the project lifecycle using Autodesk Construction Cloud (ACC), and handle correspondence management on-site in Finland.

The role involves configuring workflows, ensuring version control, maintaining templates, and performing QA checks to meet company and client standards, while coordinating with project managers and external partners

Qualifications

• Good problem-solving and decision-making abilities.
• Strong coordination and communication skills in a multidisciplinary environment.
• High attention to detail and organizational skills.
• Ability to manage multiple tasks and work independently or as part of a team.
• English: Good working proficiency
• Finnish: Good working proficiency

Responsibilities

• Manage ACC projects and folders: set up permissions, naming conventions, and metadata/tags to support search and reporting.
• Control document lifecycle: upload, review, publish, supersede, and archive drawings, models, specifications, and records.
• Administer workflows: configure and monitor RFIs, submittals, transmittals, issues, and approvals within ACC.
• Version control and audit trail: ensure traceability, track revisions, and maintain document logs and dashboards.
• Create and maintain templates: folder structures, review workflows, forms, and reporting layouts.
• Quality assurance: perform document checks for completeness, format, and compliance with company and client standards.
• Coordination and support: train end users, troubleshoot access/sync issues, and liaison with project managers, design teams, and external partners.
• Integration and data hygiene: coordinate links with related tools (e.g., Revit, Navisworks, BIM 360/ACC modules, SharePoint), enforce metadata standards, and prevent duplication.
• Reporting: generate weekly/monthly status reports, overdue items, and KPI dashboards (e.g., submittal cycle times, RFI aging).
• Closeout: compile turnover packages/O&M manuals, as-builts, and finalize archives per contract requirements.
• In addition to ACC-related responsibilities, the role is responsible for managing incoming and outgoing correspondence, as well as the collection, filing, and maintenance of letters and company documentation.

Skills

Problem solving

Coordination

Attention to detail

Multi-tasking

English (Good)

Finnish (Good)

Job description

Overview

We are seeking a skilled Documentation Specialist to manage, organize, and control project documentation throughout the project lifecycle using Autodesk Construction Cloud (ACC), and correspondence management.

Responsibilities

• Manage ACC projects and folders: set up permissions, naming conventions, and metadata/tags to support search and reporting.
• Control document lifecycle: upload, review, publish, supersede, and archive drawings, models, specifications, and records.
• Administer workflows: configure and monitor RFIs, submittals, transmittals, issues, and approvals within ACC.
• Version control and audit trail: ensure traceability, track revisions, and maintain document logs and dashboards.
• Create and maintain templates: folder structures, review workflows, forms, and reporting layouts.
• Quality assurance: perform document checks for completeness, format, and compliance with company and client standards.
• Coordination and support: train end users, troubleshoot access/sync issues, and liaison with project managers, design teams, and external partners.
• Integration and data hygiene: coordinate links with related tools (e.g., Revit, Navisworks, BIM 360/ACC modules, SharePoint), enforce metadata standards, and prevent duplication.
• Reporting: generate weekly/monthly status reports, overdue items, and KPI dashboards (e.g., submittal cycle times, RFI aging).
• Closeout: compile turnover packages/O&M manuals, as-builts, and finalize archives per contract requirements.
• In addition to ACC-related responsibilities, the role is responsible for managing incoming and outgoing correspondence, as well as the collection, filing, and maintenance of letters and company documentation.

Requirements

• Good problem-solving and decision-making abilities.
• Strong coordination and communication skills in a multidisciplinary environment.
• High attention to detail and organizational skills.
• Ability to manage multiple tasks and work independently or as part of a team.
• English: Good working proficiency
• Finnish: Good working proficiency

Additional Information

• Site-based role in active construction environments
• Use of personal protective equipment (PPE) required at all times on-site
• Start date: As soon as possible

If you are interested in this position, please contact the below email: [e-mail]