Document Controller

Kaiku HR Oy; Helsinki; On-site; EUR 36,000 - 54,000; Full time

Job summary

Kaiku HR Oy seeks two Document Controllers for our client to ensure precise handling of project documents in a structured, compliant manner. You will manage reception, registration, distribution, version control, and workflow, reporting, and coordination with contractors and suppliers.

The role requires a suitable technical or commercial education, proficiency in M-Files, and strong Finnish/English communication.

Qualifications

• Proven ability to handle documents accurately and efficiently.
• Experience with document version control and workflow management.
• Strong written and spoken Finnish and English.

Responsibilities

• Receiving, registering, and distributing documents.
• Managing document versions and workflow processes.
• Ensuring quality and compliance and generating reports.
• Managing documents from contractors and suppliers and project closeout documentation.
• System administration and user support for document management.

Skills

Attention to detail

Document management

Team collaboration

Education

Bachelor or engineering background

Tools

M-Files

Job description

We are seeking two Document Controllers for our client to handle tasks requiring accuracy and organization in client projects.

Responsibilities

• Receiving, registering, and distributing documents
• Document management and version control
• Workflow management
• Quality and compliance
• Reporting
• Management of documents from contractors and suppliers
• Project closeout documents
• System management
• Training and support

Requirements

• Suitable technical or commercial education (e.g., engineer/bachelor)
• Proficiency in M-Files document management system
• Precision and ability to understand details
• Willingness to work both independently and with a team
• Good collaboration
• Persistence and initiative
• Strong written and spoken Finnish and English

The Document Controller will be part of the client's Owners team.

Start date is by agreement. The position is fixed-term through the end of 2027.

Location is Helsinki Pasila. Primarily on-site work with 37.5 hours per week.

6 September 2026

Positions will be filled as suitable candidates are found.

For more information please contact Kirsi Koskinen at 040-5132059, [e-mail].