Documentation Specialist, CHEC

Barona Teollisuus Oy; Kouvola; On-site; EUR 42,000 - 54,000; Full time

Job summary

Barona Engineering seeks a Documentation Specialist to manage project documentation in Kouvola, Finland. You will organize ACC projects, control lifecycles, and handle correspondence, ensuring metadata standards and quality checks across teams.

You will train end users, coordinate with project managers and external partners, and support data hygiene and reporting. Fluency in Finnish and English is required, with a start date as soon as possible.

Qualifications

• Bachelor's degree in Civil Engineering, Business Administration, or related field.
• 3–5 years experience in document controlling.
• Fluency in Finnish and English.

Responsibilities

• Manage ACC projects and folders: set up permissions, naming conventions, and metadata/tags.
• Control document lifecycle: upload, review, publish, supersede, and archive drawings and records.
• Administer workflows: configure RFIs, submittals, transmittals, issues, and approvals.
• Version control and audit trail: ensure traceability and maintain logs and dashboards.
• Create and maintain templates: folder structures, review workflows, forms, and reporting layouts.
• Quality assurance: perform document checks for completeness and compliance.
• Coordination and support: train end users and liaise with project teams and partners.
• Integration and data hygiene: coordinate links with related tools and enforce metadata standards.
• Reporting: generate weekly/monthly status reports and KPI dashboards.
• Closeout: compile turnover packages and finalize archives per contract.
• In addition to ACC, manage incoming/outgoing correspondence and maintain letters and company documents.

Skills

Problem solving

Coordination

Communication

Attention to detail

Independent work

Education

Bachelor's degree in Civil Engineering

Bachelor's degree in Business Administration

Related field degree

Tools

Autodesk Construction Cloud

Revit

Navisworks

BIM 360/ACC modules

SharePoint

Job description

Company

China Harbour Engineering Company Ltd. (CHEC) is a world-renowned international contractor and a leading provider of comprehensive services across the entire industry chain for both public and private sectors.

Position

Documentation Specialist – location: Kouvola, Finland. Manage, organize, and control data center project documentation throughout the project lifecycle using Autodesk Construction Cloud (ACC), and correspondence management.

Key Responsibilities

• Manage ACC projects and folders: set up permissions, naming conventions, and metadata/tags to support search and reporting.
• Control document lifecycle: upload, review, publish, supersede, and archive drawings, models, specifications, and records.
• Administer workflows: configure and monitor RFIs, submittals, transmittals, issues, and approvals within ACC.
• Version control and audit trail: ensure traceability, track revisions, and maintain document logs and dashboards.
• Create and maintain templates: folder structures, review workflows, forms, and reporting layouts.
• Quality assurance: perform document checks for completeness, format, and compliance with company and client standards.
• Coordination and support: train end users, troubleshoot access/sync issues, and liaise with project managers, design teams, and external partners.
• Integration and data hygiene: coordinate links with related tools (e.g., Revit, Navisworks, BIM 360/ACC modules, SharePoint), enforce metadata standards, and prevent duplication.
• Reporting: generate weekly/monthly status reports, overdue items, and KPI dashboards (e.g., submittal cycle times, RFI aging).
• Closeout: compile turnover packages/O&M manuals, as-builts, and finalize archives per contract requirements.
• In addition to ACC-related responsibilities, the role is responsible for managing incoming and outgoing correspondence, as well as the collection, filing, and maintenance of letters and company documentation.

What we expect from you

• Bachelor's degree in Civil Engineering, Business Administration, or a related field.
• Minimum 3‑5 years experience in document controlling.
• Good problem‑solving and decision‑making abilities.
• Strong coordination and communication skills in a multidisciplinary environment.
• High attention to detail and organizational skills.
• Ability to manage multiple tasks and work independently or as part of a team.
• Fluency in Finnish and English.

Benefits / Opportunities

This project offers a fantastic opportunity to contribute to a high‑impact initiative and develop professionally in a diverse and challenging environment.

Preferred start date: As soon as possible, upon agreement.

Contact

For questions about the recruitment process or the role, contact Barona Engineering Senior Consultant Katri Hyppänen at [phone] (weekdays, 10 am–2 pm).

We will be interviewing applicants during the application period, so please apply through the provided link. Kindly attach your English‑language CV to the application. For privacy reasons, we do not accept applications via email or WhatsApp.

Employment relationship: Commission

Wage: Other

Number of positions: 1

Source: Job Market Finland/Työmarkkinatori

Osaamisalue: Hallinto- & toimistotehtävät