Document Controller

Mercury; Helsinki; On-site; EUR 35,000 - 50,000; Full time

Job summary

A leading company in construction document management is looking for a Document Controller in Helsinki, Finland. The role involves ensuring the timely distribution of project documents and managing document control software. Essential qualifications include strong administration experience and fluency in English. Familiarity with SAP and BIM360 is advantageous. The position offers a dynamic work environment where attention to detail and organizational skills are highly valued.

Qualifications

• Strong administration experience in a busy environment.
• Fluency in English is essential for communication.
• PC literate with competency in Microsoft programs.

Responsibilities

• Ensure timely distribution of documents to project personnel.
• Manage document control software system and user training.
• Maintain controlled document registers and documentation.

Skills

Administration experience

Fluency in English

PC literacy (Word, Excel, Outlook)

Interpersonal skills

Attention to detail

Ability to multitask

Excellent communication skills

Tools

BIM360

SAP

Job description

Document Controller, Helsinki, Finland

Key Responsibilities Of The Role

• Ensuring the timely distribution of documents & drawings to project personnel
• Working in accordance with company procedures & guidelines
• Distribution of drawing transmittals and submittals to client
• Receiving and full quality check of all drawings and documents transmitted by the lead consultants.
• Return of quarantined documents to the issuer for full correction and re‑issue.
• Management of document control software system ensuring that all parties receive adequate training and then use the system.
• Maintenance of controlled document registers and associated documentation.
• BIM ACC Administration: adding member licenses, adding new companies
• Assistance with day to day activities, including administration duties, helping develop SOP’s, training, Document creation etc.
• Producing different reports for PM, Client, BI
• Data entry on SAP, Running SAP reports and queries
• All other duties associated with this role

Essential Criteria For The Role

• Strong Administration experience
• Fluent in English language
• PC literate with competency in Microsoft Word, Excel, Outlook
• Ability to liaise and manage all site paperwork
• Excellent telephone manner
• Attention to detail
• Ability to multitask and work under pressure
• Strong interpersonal and Organisational skills
• Pride in the quality and presentation of work
• Excellent communication skills

Desirable Criteria

• Experience in the construction or engineering industry advantage but not essential
• Experience using document management system BIM360
• SAP experience advantage but not essential as full training will be given
• German language advantageous

Mercury is an equal opportunities employer.