Document Controller

Winthrop Engineering Limited; Helsinki; On-site; EUR 35,000 - 50,000; Full time

Benefits offered by this job

Competitive salary packages

Career progression and development

Collaborative team environment

Job summary

A leading engineering firm in Helsinki is seeking a Document Controller for a major data centre project. You will manage project documentation, ensuring compliance with company standards, and support critical project functions. Ideal candidates will have at least 2 years of experience in a similar site-based role, strong English communication skills, and excellent IT proficiency, particularly in Microsoft Office. This position offers competitive salary packages and career development opportunities.

Qualifications

• Minimum of 2 years’ experience in a similar role.
• High level of verbal and written English is essential.
• Excellent organisation and interpersonal skills required.

Responsibilities

• Ensure project documentation adheres to company standards and IMS.
• Distribute and track documents for stakeholders.
• Maintain and update project registers.

Skills

Verbal and written English

Organisational skills

Interpersonal skills

IT skills

Tools

Microsoft Office Suite

Knowledge sharing applications

Job description

Winthrop Technologies is Europe’s only dedicated data centre delivery partner, offering full turnkey solutions from design through to construction and commissioning. Headquartered in Dublin, we deliver projects across Europe and have become the most trusted name in our sector.

We have an opportunity for a Document Controller on a major data centre project in Finland. This role is vital to supporting the smooth operation of a fast-paced construction site environment, ensuring the effective management and control of all project documentation in accordance with company standards.

Key Responsibilities

• Ensure all project documentation adheres to company standards and the Integrated Management System (IMS).
• Distribute and track documents to ensure that all relevant stakeholders receive and have access to the latest versions of project documentation (including drawings, schedules, specifications, contracts, submittals, RFIs, and reports).
• Maintain and update project registers such as the document register, RFI register, action log, and issue log.
• Analyse and summarise data from various project logs, highlighting outstanding actions or overdue items.
• Generate regular reports to support project tracking, including document status updates and overdue reports.
• Ensure accurate storage and version control of documents in compliance with project document control procedures.
• Liaise with external consultants and contractors to ensure their documentation complies with project standards.
• Support Quality Assurance (QA), Quality Control (QC), and Health & Safety (HSE) initiatives by assisting with audits and ensuring document-related compliance.

Requirements

• Minimum of 2 years’ experience in a similar site-based role
• High level of verbal and written English is essential
• Excellent organisation and interpersonal skills
• High level of IT skills, particularly in Microsoft Office Suite
• Experience of knowledge sharing applications is advantageous
• Opportunity to work for a market leader in the Data centre industry
• Collaborative team working environments
• Career progression and development supported
• Competitive salary packages

Winthrop Technologies Ltd. are an equal opportunities employer.