Document Controller

Thor; Helsinki; On-site; EUR 42,000 - 62,000; Full time

Job summary

Thor is seeking an experienced Document Controller to support a hyperscale data center construction project. You will oversee the full document control process from mobilisation to handover, manage registers, transmittals, and workflows, and coordinate submissions with subcontractors and design teams.

The role requires 2–5 years in document control within construction/engineering, familiarity with ISO standards, and strong attention to detail.

Qualifications

• Minimum 2–5 years document control experience within construction or engineering projects.
• Experience on Data Center, Mission Critical, Pharmaceutical, Semiconductor, Energy or Industrial projects is advantageous.
• Excellent understanding of document control procedures and ISO standards.
• Strong experience managing large volumes of technical documentation.
• Fluent English; additional Nordic languages are advantageous.

Responsibilities

• Manage the complete document control process from mobilisation through handover.
• Maintain document registers, transmittals and workflows per project procedures.
• Ensure all incoming/outgoing documentation is logged, tracked and distributed.
• Coordinate submissions between subcontractors, consultants, design teams and client.
• Review documents for compliance with naming conventions and quality standards.
• Manage RFIs, technical submittals, shop drawings and design docs.
• Support QA/QC with inspection records, test docs and handover packages.

Skills

Document control

ISO standards

Stakeholder communication

Attention to detail

RFI/Transmittals

Tools

ACC

Procore

Job description

DOCUMENT CONTROLLER - HYPERSCALE DATA CENTER CONSTRUCTION

Overview

We are seeking an experienced Document Controller to join a hyperscale data center project, supporting the successful delivery of all project documentation throughout the construction lifecycle.

Previous experience working on Data Center, Mission Critical, Pharmaceutical, Semiconductor, Industrial or Major Infrastructure projects is highly desirable.

Key Responsibilities

• Manage the complete document control process from project mobilisation through to handover.
• Maintain document registers, transmittals and workflows in accordance with project procedures.
• Ensure all incoming and outgoing documentation is accurately logged, tracked and distributed.
• Coordinate document submissions between subcontractors, consultants, design teams and the client.
• Review documents for compliance with project naming conventions and quality standards before issue.
• Manage Requests for Information (RFIs), Technical Submittals, Shop Drawings and Design Documentation.
• Support the QA/QC team with inspection records, test documentation and handover packages.

Essential Requirements

• Minimum 2–5 years' Document Control experience within construction or engineering projects.
• Previous experience on Data Center, Mission Critical, Pharmaceutical, Semiconductor, Energy or Industrial projects is highly advantageous.
• Excellent understanding of document control procedures and ISO standards.
• Strong experience managing large volumes of technical documentation.
• High level of attention to detail and organisational skills.
• Ability to work within fast-paced project environments and manage competing priorities.
• Excellent communication skills with both internal and external stakeholders.
• Fluent English (additional Nordic languages are advantageous).

Preferred Systems Experience

Candidates should have experience with one of the following:

• Autodesk Construction Cloud (ACC)
• Procore