Documentation Specialist, CHEC

China Harbour Engineering Company Limited, Suomen sivuliike; Kouvola; On-site; EUR 33,480 - 61,380; Full time

Job summary

China Harbour Engineering Company Limited, Suomen sivuliike in Kouvola, Finland, seeks a Documentation Specialist to manage and control project documentation in Autodesk Construction Cloud. You will oversee the document lifecycle, from upload to archive, and administer workflows for RFIs, submittals, transmittals, issues and approvals.

You will ensure version control, maintain logs and dashboards, and create templates for folders, reviews, and reporting layouts.

Qualifications

• Bachelor’s degree in Civil Engineering, Business Administration, or related field.
• 3–5 years of experience in document control.
• Fluency in Finnish and English.
• Strong coordination and communication skills in a multidisciplinary environment.
• High attention to detail and organizational skills.
• Problem‑solving and decision‑making abilities.
• Ability to manage multiple tasks independently or as part of a team.

Responsibilities

• Manage and control project documentation using Autodesk Construction Cloud.
• Oversee document lifecycle: upload, review, publish, supersede, and archive drawings, models, specifications, and records.
• Administer workflows: RFIs, submittals, transmittals, issues, and approvals within ACC.
• Ensure version control and audit trail: track revisions, maintain logs and dashboards.
• Create and maintain templates: folder structures, review workflows, forms, and reporting layouts.
• Coordinate and support users: train end users, troubleshoot access issues, liaise with project teams and external partners.
• Integrate data hygiene: link related tools and enforce metadata standards.
• Generate reports: weekly/monthly status reports, KPI dashboards.
• Close out: compile turnover packages and archives per contract requirements.

Skills

Finnish

English

Coordination

Communication

Attention to detail

Problem solving

Teamwork

Education

Bachelor's degree in Civil Engineering

Bachelor's degree in Business Administration

Tools

Autodesk Construction Cloud

Revit

Navisworks

SharePoint

BIM 360/ACC modules

Job description

Documentation Specialist – Kouvola, Finland

Manage and control data center project documentation using Autodesk Construction Cloud, oversee document lifecycle, correspondence, and project closeout.

Key Responsibilities

• Manage ACC projects and folders: set up permissions, naming conventions, and metadata to support search and reporting.
• Control document lifecycle: upload, review, publish, supersede, and archive drawings, models, specifications, and records.
• Administer workflows: configure and monitor RFIs, submittals, transmittals, issues, and approvals within ACC.
• Ensure version control and audit trail: track revisions, maintain document logs and dashboards.
• Create and maintain templates: folder structures, review workflows, forms, and reporting layouts.
• Perform quality assurance checks for completeness, format, and compliance with company and client standards.
• Coordinate and support users: train end users, troubleshoot access/sync issues, liaise with project managers, design teams, and external partners.
• Integrate and maintain data hygiene: link related tools (Revit, Navisworks, BIM 360/ACC modules, SharePoint), enforce metadata standards, and prevent duplication.
• Generate reports: weekly/monthly status reports, overdue items, and KPI dashboards (submittal cycle times, RFI aging).
• Close out: compile turnover packages, O&M manuals, as‑built drawings, and finalize archives per contract requirements.
• Manage incoming and outgoing correspondence and maintain letters and company documentation.

Qualifications

• Bachelor’s degree in Civil Engineering, Business Administration, or related field.
• 3–5 years of experience in document control.
• Fluency in Finnish and English.
• Strong coordination and communication skills in a multidisciplinary environment.
• High attention to detail and organizational skills.
• Problem‑solving and decision‑making abilities.
• Ability to manage multiple tasks independently or as part of a team.

Contract Details

Full‑time, fixed‑term position with monthly salary payments. Preferred start date as soon as possible.