Document Controller

Winthrop Technologies; Helsinki; On-site; EUR 35 000 - 50 000; Full time

Job summary

A leading data centre delivery partner in Finland seeks a Document Controller for a major construction project. The ideal candidate will support documentation management ensuring compliance with project standards. This role requires a minimum of 2 years’ experience, excellent English communication skills, and strong organizational abilities. Competitive salary packages and career advancement opportunities are offered.

Benefits

Collaborative team environment

Career progression and development

Competitive salary packages

Qualifications

• Minimum of 2 years’ experience in a similar site-based role.
• High level of verbal and written English is essential.
• Excellent organisation and interpersonal skills.

Responsibilities

• Ensure all project documentation adheres to company standards.
• Distribute and track documents for all stakeholders.
• Maintain and update project registers like document and RFI registers.

Skills

Document management

Communication

Organizational skills

Tools

Microsoft Office Suite

Knowledge sharing applications

Job description

Winthrop Technologies is Europe’s only dedicated data centre delivery partner, offering full turnkey solutions from design through to construction and commissioning. Headquartered in Dublin, we deliver projects across Europe and have become the most trusted name in our sector.

We have an opportunity for a Document Controller on a major data centre project in Finland. This role is vital to supporting the smooth operation of a fast-paced construction site environment, ensuring the effective management and control of all project documentation in accordance with company standards.

Responsibilities

• Ensure all project documentation adheres to company standards and the Integrated Management System (IMS).
• Distribute and track documents to ensure that all relevant stakeholders receive and have access to the latest versions of project documentation (including drawings, schedules, specifications, contracts, submittals, RFIs, and reports).
• Maintain and update project registers such as the document register, RFI register, action log, and issue log.
• Analyse and summarise data from various project logs, highlighting outstanding actions or overdue items.
• Generate regular reports to support project tracking, including document status updates and overdue reports.
• Ensure accurate storage and version control of documents in compliance with project document control procedures.
• Liaise with external consultants and contractors to ensure their documentation complies with project standards.
• Support Quality Assurance (QA), Quality Control (QC), and Health & Safety (HSE) initiatives by assisting with audits and ensuring document-related compliance.

Qualifications

• Minimum of 2 years’ experience in a similar site-based role
• High level of verbal and written English is essential
• Excellent organisation and interpersonal skills
• High level of IT skills, particularly in Microsoft Office Suite
• Experience of knowledge sharing applications is advantageous

Opportunity to work for a market leader in the Data centre industry

Working on large scale data centre projects

Collaborative team working environments

Career progression and development supported

Competitive salary packages

Winthrop Technologies Ltd. are an equal opportunities employer.