Executive PA & Office Manager - Madrid (On-site)

Howden Group; Madrid; On-site; EUR 32,000 - 45,000; Full time

Benefits offered by this job

Volunteer in community

Sustainability initiatives

Job summary

DUAL, part of Howden, seeks an organized and proactive Office Manager & Personal Assistant to support two senior executives in Madrid. You will manage the Madrid reception, coordinate with the Barcelona office, and collaborate across departments and countries.

Requirements include a degree or equivalent, 2–4 years in related roles, fluent Spanish and English, and strong MS Office skills. On‑site work in Madrid with an international team is offered.

Qualifications

• University degree or vocational training in Business Administration, Hospitality, Tourism or a related area.
• 2–4 years of experience in office management, reception, personal assistance or administrative roles.
• Fluent Spanish and English, both written and spoken.
• Strong command of Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent organisational skills, attention to detail and ability to prioritise competing requests.

Responsibilities

• Provide trusted PA support to two senior executives, proactively managing diaries, priorities, appointments and scheduling conflicts.
• Organise senior-level meetings, prepare agendas and materials, and follow up on key actions.
• Act as professional contact for executives, handling requests with sound judgement and discretion.
• Coordinate domestic and international travel itineraries for the executives.
• Prepare presentations and management materials, manage expenses and approvals, liaise with senior stakeholders.
• Manage daily office operations and reception in Madrid.

Skills

Spanish (fluent)

English (fluent)

Microsoft Office

Organisational skills

Prioritisation

Education

Bachelor's degree in Business Administration

Vocational training in Office Administration

Tools

Microsoft Office Suite

Job description

DUAL, part of Howden, seeks an organized and proactive Office Manager & Personal Assistant to support two senior executives in Madrid. You will manage the Madrid reception, coordinate with the Barcelona office, and collaborate across departments and countries.

Requirements include a degree or equivalent, 2–4 years in related roles, fluent Spanish and English, and strong MS Office skills. On‑site work in Madrid with an international team is offered.