Dynamic Madrid Office Manager & Executive PA

DUAL Iberica; Madrid; On-site; EUR 30,000 - 40,000; Full time

Job summary

DUAL Iberica is seeking an organized Office Manager and Personal Assistant to support two senior executives in our Madrid team. You will manage diaries, coordinate travel, prepare materials, and coordinate with the Barcelona office and other departments.

The role requires a proactive, discreet professional with fluent Spanish and English, strong MS Office skills, and a keen eye for detail. On-site office environment in Madrid with an international team.

Qualifications

• University degree or vocational training in Business Administration or related area.
• Fluent Spanish and English, both written and spoken, is essential.
• Strong command of Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent organisational skills, attention to detail and ability to prioritise competing requests.
• Proactive, discreet, resourceful, service‑oriented with strong interpersonal skills.
• On-site work in Madrid; comfortable collaborating in an international environment.

Responsibilities

• Provide trusted PA support to two senior executives, managing diaries and scheduling.
• Organise senior-level meetings, prepare agendas and materials, and follow up on actions.
• Act as professional contact for executives, handling requests with discretion.
• Anticipate deadlines and coordinate travel for the two executives.
• Prepare presentations and manage expenses, liaising with senior stakeholders.
• Oversee daily office operations and reception in Madrid; support Barcelona office as needed.
• Coordinate administrative and facilities needs with local teams and service providers.
• Organise internal meetings and events with HR, Finance and IT.

Skills

Organisational skills

Fluent English & Spanish

Interpersonal skills

Education

Bachelor's degree in Business Administration

Vocational training in related area

Tools

Microsoft Office

Job description

DUAL Iberica is seeking an organized Office Manager and Personal Assistant to support two senior executives in our Madrid team. You will manage diaries, coordinate travel, prepare materials, and coordinate with the Barcelona office and other departments.

The role requires a proactive, discreet professional with fluent Spanish and English, strong MS Office skills, and a keen eye for detail. On-site office environment in Madrid with an international team.