Madrid Office Manager & Executive Assistant (Bilingual)

Howden UK Brokers; Madrid; On-site; EUR 40,000 - 54,000; Full time

Job summary

DUAL in Madrid, part of Howden, seeks an organised Office Manager and Personal Assistant to support two senior executives. The role is on-site in Madrid, full-time, with responsibilities spanning diary management, travel, meetings, and coordinating office operations across Madrid and Barcelona.

You will be the trusted point of contact, organise internal meetings, prepare materials, manage expenses, and ensure a professional, efficient office environment in an international team.

Qualifications

• University degree or related vocational training in business, hospitality, or tourism.
• 2–4 years in office management, reception, PA, or admin roles.
• Fluent in Spanish and English, both written and spoken.
• Strong MS Office skills.

Responsibilities

• Provide PA support to two senior executives, manage diaries and appointments.
• Organise senior-level meetings, agendas, materials, and follow-ups.
• Act as discreet contact for executives handling requests.
• Anticipate deadlines and scheduling challenges; resolve issues.
• Coordinate domestic and international travel for the executives.
• Prepare presentations and manage expenses and approvals.
• Manage Madrid office operations and reception.
• Coordinate Barcelona office admin and facilities with local teams.
• Manage office suppliers, supplies, maintenance and deliveries.
• Organise internal meetings/events with HR, Finance and IT.

Skills

Fluent English

Fluent Spanish

Microsoft Office

Diary management

Communication

Education

University degree or related vocational training (Business Admin / Hospitality / Tourism)

Tools

Outlook

Excel

PowerPoint

Job description

DUAL in Madrid, part of Howden, seeks an organised Office Manager and Personal Assistant to support two senior executives. The role is on-site in Madrid, full-time, with responsibilities spanning diary management, travel, meetings, and coordinating office operations across Madrid and Barcelona.

You will be the trusted point of contact, organise internal meetings, prepare materials, manage expenses, and ensure a professional, efficient office environment in an international team.