Scheduling Coordinator: Calendar Mastery & Coordination

Core Code io; Madrid; Presencial; EUR 24.000 - 36.000; Jornada completa

Descripción de la vacante

Core Code io is seeking a highly organized Scheduling Coordinator in Madrid to manage calendars, appointments, and daily coordination tasks. You will coordinate multiple schedules, communicate with clients and teams, and ensure timely reminders and follow-ups.

The role requires strong communication, organizational, and tech skills, with experience using Google Calendar, Outlook, and CRM systems. Remote collaboration with cross-functional teams is common.

Formación

• Experience coordinating calendars, appointments, and schedules.
• Strong communication and organizational skills.
• Proficient with scheduling tools and CRM platforms.
• Ability to manage multiple schedules and priorities simultaneously.

Responsabilidades

• Manage and coordinate calendars, appointments, meetings, and schedules.
• Schedule, reschedule, and confirm appointments based on availability and business requirements.
• Communicate with clients, customers, employees, and other stakeholders regarding appointments and scheduling.
• Monitor calendars to identify conflicts and make necessary adjustments.
• Send appointment confirmations, reminders, and follow-up communications.
• Coordinate meeting times across different teams, locations, and time zones when required.
• Maintain accurate scheduling information in calendars, CRM systems, and internal platforms.
• Track cancellations, rescheduled appointments, and no-shows.
• Follow up with customers or team members regarding pending appointments and scheduling requests.
• Prepare daily or weekly scheduling reports when required.
• Ensure scheduling policies, procedures, and service standards are followed.
• Communicate scheduling changes promptly to the appropriate teams.
• Assist with administrative tasks related to scheduling and coordination.
• Identify recurring scheduling issues and recommend improvements to processes.
• Maintain a professional and customer-focused approach in all scheduling interactions.

Conocimientos

Communication

Organization

Time management

Attention to detail

Calendar management

CRM usage

Google Calendar

Outlook

Multi-tasking

Problem solving

Customer engagement

Herramientas

Google Calendar

Microsoft Outlook

Google Workspace

CRM systems

Spreadsheets

Descripción del empleo

Core Code io is seeking a highly organized Scheduling Coordinator in Madrid to manage calendars, appointments, and daily coordination tasks. You will coordinate multiple schedules, communicate with clients and teams, and ensure timely reminders and follow-ups.

The role requires strong communication, organizational, and tech skills, with experience using Google Calendar, Outlook, and CRM systems. Remote collaboration with cross-functional teams is common.