Executive Personal Assistant & Calendar Maestro

Core Code io; Barcelona; Presencial; EUR 24.000 - 32.000; Jornada completa

Descripción de la vacante

Core Code io is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. You will manage calendars, emails, travel, and documents with discretion and efficiency.

The role requires exceptional communication, multitasking, and proactive problem-solving, with a strong emphasis on confidentiality and independent work. Remote-friendly setup and reliable internet are expected for ongoing support.

Formación

• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar support role.
• Experience managing schedules, communications, appointments, and administrative tasks.
• Ability to handle confidential and sensitive information.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.

Responsabilidades

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and ensure timely follow-up.
• Monitor and organize emails, messages, calls, and other communications.
• Prepare and organize documents, reports, presentations, and other materials.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Conduct online research and gather information as requested.
• Assist with expense tracking, invoices, payments, and administrative records when required.
• Coordinate with internal teams, clients, service providers, and other external contacts.
• Handle routine requests and administrative matters on behalf of the executive or professional.
• Maintain organized digital files, documents, contacts, and records.
• Support personal and professional projects and help ensure tasks are completed on time.
• Anticipate needs, identify potential issues, and take proactive action when appropriate.
• Maintain strict confidentiality when handling personal, professional, or sensitive information.
• Provide reliable day-to-day support and ensure priorities are managed efficiently.

Conocimientos

Verbal and written communication

Organizational and time management

Attention to detail

Multitasking

Problem solving

Proactive and resourceful

Follow-up and task management

Professional communication

Google Workspace / Microsoft Office

Calendar and email management

Herramientas

Google Workspace

Microsoft Office

Descripción del empleo

Core Code io is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. You will manage calendars, emails, travel, and documents with discretion and efficiency.

The role requires exceptional communication, multitasking, and proactive problem-solving, with a strong emphasis on confidentiality and independent work. Remote-friendly setup and reliable internet are expected for ongoing support.