Proactive Executive Assistant & Scheduling Maestro

Core Code io; Madrid; Presencial; EUR 30.000 - 42.000; Jornada completa

Descripción de la vacante

Core Code io is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role requires discretion, resourcefulness, and the ability to manage multiple priorities while keeping schedules and communications running smoothly.

Responsibilities include managing calendars, arranging travel, organizing documents, coordinating meetings, and handling confidential information with professionalism.

Formación

• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, Virtual Assistant, or similar.
• Experience managing schedules, communications, appointments, and administrative tasks.
• Ability to handle confidential and sensitive information.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Ability to work independently and support senior professionals effectively.
• Reliable internet connection and a suitable setup for remote work.
• Professional, dependable, proactive, and highly organized attitude.
• English proficiency is required if communicating with English-speaking clients, executives, or stakeholders.

Responsabilidades

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments and ensure timely follow-up.
• Monitor and organize emails, messages, calls, and other communications.
• Prepare and organize documents, reports, presentations, and other materials.
• Coordinate meetings, calls, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Conduct online research and gather information as requested.
• Assist with expense tracking, invoices, payments, and administrative records when required.
• Coordinate with internal teams, clients, service providers, and other external contacts.
• Handle routine requests and administrative matters on behalf of the executive or professional.
• Maintain organized digital files, documents, contacts, and records.
• Support personal and professional projects and help ensure tasks are completed on time.
• Anticipate needs, identify potential issues, and take proactive action when appropriate.
• Maintain strict confidentiality when handling personal, professional, or sensitive information.
• Provide reliable day-to-day support and ensure priorities are managed efficiently.

Conocimientos

Communication

Organization

Time management

Attention to detail

Prioritization

Problem-solving

Proactivity

Follow-up

Professionalism

Google Workspace

MS Office

Calendar management

Independent work

Discretion

Remote work readiness

Herramientas

Google Workspace

Microsoft Office

Video conferencing

Spreadsheets

Descripción del empleo

Core Code io is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. The role requires discretion, resourcefulness, and the ability to manage multiple priorities while keeping schedules and communications running smoothly.

Responsibilities include managing calendars, arranging travel, organizing documents, coordinating meetings, and handling confidential information with professionalism.