Proactive Office Assistant & Admin Support

Core Code io; Barcelona; Presencial; EUR 25.000 - 32.000; Jornada completa

Descripción de la vacante

Core Code io in Barcelona is seeking an organized Office Assistant to provide administrative support, manage documents, schedules, and communications, and help keep daily operations running smoothly. The role emphasizes detail orientation, professional communication, and the ability to work independently or with remote/onsite teams.

You will assist with reports, data entry, invoices, and onboarding processes, contributing to a tidy, efficient office.

Formación

• Previous experience in office administration or similar role.
• Excellent verbal and written communication abilities.
• Ability to manage documents, schedules, emails, data and routine tasks.
• Strong time management and prioritization.
• English proficiency is required for English-speaking teams or stakeholders.

Responsabilidades

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, documents, records, and databases.
• Manage routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, documents, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy.
• Coordinate information between internal teams and external contacts.
• Monitor deadlines and follow-ups to ensure timely completion.
• Assist with invoices, expenses, orders, and other records as needed.
• Support office supplies, equipment, and routine needs.
• Assist with organizing meetings, events, and internal activities.
• Maintain confidential and up-to-date records.

Conocimientos

Communication skills

Organizational skills

Attention to detail

Multitasking

Problem-solving

Email & calendar management

Tool proficiency

Herramientas

Google Workspace

Microsoft Office

Descripción del empleo

Core Code io in Barcelona is seeking an organized Office Assistant to provide administrative support, manage documents, schedules, and communications, and help keep daily operations running smoothly. The role emphasizes detail orientation, professional communication, and the ability to work independently or with remote/onsite teams.

You will assist with reports, data entry, invoices, and onboarding processes, contributing to a tidy, efficient office.