Research Operations Coordinator

Ie University; Comunidad de Madrid; On-site; EUR 26,000 - 34,000; Full time

Job summary

IE University’s School of Science & Technology seeks a Research Assistant to support the Vice Dean of Faculty and Research and full-time faculty in Madrid. The role focuses on administrative and operational tasks to advance research activities and coordinate with the Research Office and other departments.

The position involves managing travel, purchasing, invoicing, and budget monitoring, while ensuring smooth coordination across offices and labs to enable faculty research and expenditure

Qualifications

• Bachelor's degree required.
• Fluency in English and Spanish in speaking and writing.
• Strong MS Office skills (Excel, Outlook, Teams).
• Excellent organizational skills and attention to detail.
• Ability to manage multiple requests and follow through to completion.
• Strong communication skills for diverse international stakeholders.
• Experience in admin, university, research or project support is a plus.
• Experience with ERP or financial systems is an asset.

Responsibilities

• Provide administrative and operational support to the Vice Dean of Faculty and Research for research activities across the School.
• Coordinate travel, purchases, supplier management, invoicing and expense reimbursements.
• Support procurement and supplier documentation, coordination with internal departments.
• Process and monitor payments and project-related expenditures.
• Coordinate invoicing requests with relevant departments.
• Assist with research funds, admin processes, and IT/resource coordination.
• Support lab purchases, equipment and consumables management.
• Organize research meetings, seminars and conferences.

Skills

Organizational skills

Interpersonal skills

Multitasking

Proactive mindset

Strong communication

Education

Bachelor's degree

Tools

Microsoft Office

Microsoft Dynamics

Job description

IE University’s School of Science & Technology seeks a Research Assistant to support the Vice Dean of Faculty and Research and full-time faculty in Madrid. The role focuses on administrative and operational tasks to advance research activities and coordinate with the Research Office and other departments.

The position involves managing travel, purchasing, invoicing, and budget monitoring, while ensuring smooth coordination across offices and labs to enable faculty research and expenditure