Academic Programs & Faculty Support Coordinator

IESE Business School; Barcelona; On-site; EUR 32,000 - 42,000; Full time

Job summary

IESE Business School in Barcelona seeks a highly organized Faculty Assistant to provide comprehensive administrative, teaching, and research support to IESE professors. You will manage day-to-day coordination, prepare academic materials, and handle travel and documentation for visiting faculty.

Join a service-oriented team that supports course delivery on academic platforms, coordinates seminars and events, maintains research records, and ensures smooth operations across departments in a dynamic

Qualifications

• Strong organizational skills and attention to detail.
• Proactive, flexible, and service-oriented approach.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and coordinate with a wide range of stakeholders.
• Confidence using Microsoft Office and digital administrative or learning platforms.
• Fluency in English and Spanish.

Responsibilities

• Manage calendars, meetings, correspondence, contacts, travel, expenses, purchasing requests, and administrative records.
• Welcome and assist visiting professors, participants, executives, guest speakers, and campus visitors.
• Prepare, edit, and review presentations, reports, teaching materials, and other academic documents.
• Support course delivery through specific academic platforms.
• Coordinate special sessions, workshops, simulations, research seminars, recruitment activities, and academic events.
• Maintain academic databases, CVs, publication records, websites, and accreditation documentation.
• Coordinate conference registrations, association memberships, research travel, Research Assistants, and research budgets.
• Provide core materials, travel, and expense support to part-time professors.

Skills

Organizational skills

Multitasking

Stakeholder coordination

Microsoft Office

English and Spanish fluency

Tools

Learning platforms

Academic platforms

Job description

IESE Business School in Barcelona seeks a highly organized Faculty Assistant to provide comprehensive administrative, teaching, and research support to IESE professors. You will manage day-to-day coordination, prepare academic materials, and handle travel and documentation for visiting faculty.

Join a service-oriented team that supports course delivery on academic platforms, coordinates seminars and events, maintains research records, and ensures smooth operations across departments in a dynamic