Research Assistant, School of Science & Technology

Ie University; Madrid; On-site; EUR 25,000 - 38,000; Full time

Job summary

IE University’s School of Science & Technology is seeking a Research Assistant to provide administrative and operational support to the Vice Dean of Faculty and Research and to full-time faculty, focusing on research activities. The role is based in Madrid.

The candidate will handle day-to-day administration, travel arrangements, purchasing, invoicing, and coordination with the Research Office and IT, requiring fluency in English and Spanish and strong MS Office skills.

Qualifications

• Bachelor's degree required.
• Fluent in English and Spanish (written and spoken).
• Strong MS Office knowledge (Excel, Outlook, Teams).
• Excellent organizational skills and attention to detail.
• Ability to manage multiple requests and meet deadlines.
• Interpersonal and communication skills in an international environment.

Responsibilities

• Provide administrative and operational support to the Vice Dean of Faculty and Research and the School's full-time faculty across research-related activities.
• Arrange travel related to research activities, including requests, bookings, accommodations, and coordination with the university travel agency.
• Assist with purchasing, supplier management and documentation, and coordinate with internal departments.
• Process and monitor payment requests, invoices and expense reimbursements in internal systems.
• Coordinate invoicing requests with relevant university departments and ensure proper documentation.
• Support administrative processes for research projects and funds, and monitor expenditures and allocations.
• Coordinate with IT and other services regarding equipment, software and resources for research.
• Support lab-related purchases, equipment, and consumables management.
• Organize logistics for research meetings, seminars, and workshops.

Skills

Fluent English

Fluent Spanish

Microsoft Office

Organizational skills

Communication skills

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Dynamics

Job description

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University's School of Science & Technology is looking for an Research Assitant to join its team!

IE University's School of Science & Technology is looking for an Assistant to provide administrative and operational support to the Vice Dean of Faculty and Research and to the School's full-time faculty, with a particular focus on research activities. The Assistant will support the day-to-day administrative processes associated with faculty research and contribute to the coordination and follow-up of research-related activities across the School, working closely with the Vice Dean of Faculty and Research and coordinating with the Research Office and other University departments when required.

Given the strong research and experimental activity of the School, the role will have a particular focus on supporting faculty with the operational and administrative processes associated with research projects, laboratories and research-related expenditure, in close coordination with the Research Office.

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact.

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future.

Our mission

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.

Our Purpose

To foster positive change.

Values

• Cultivate the humanistic approach.
• Empower your entrepreneurial spirit
• Cherish the diversity of people, mind, and experience
• Drive innovation with a proactive mindset

We are looking for a person to join a full-time position in Madrid - IE Tower, Segovia Campus, María de Molina, Pinar 18, Velázquez, etc.

Responsibilities

Your role as a Research Assistant will involve:

• Provide administrative and operational support to the Vice Dean of Faculty and Research in the coordination and follow-up of research-related activities and initiatives across the School.
• Provide day-to-day administrative support to full-time faculty in relation to their research activities. Managing travel arrangements related to research activities, including travel requests, bookings, accommodation and coordination with the University's travel agency.
• Supporting purchasing and supplier management, including supplier registration, collection and follow-up of required documentation, purchase requests and coordination with vendors and relevant internal departments.
• Processing and monitoring payment requests, purchase-related documentation, invoices and expense reimbursements through the University's internal systems.
• Coordinating requests for the issuance of invoices and other administrative documentation with the relevant University departments.
• Support faculty with administrative processes associated with research projects, internal research funds and other research initiatives, in coordination with the Research Office when applicable. Assist with the monitoring of project and research-related expenditure, ensuring that purchases and expenses are correctly processed and allocated to the corresponding projects or internal codes.
• Coordinate requests with IT and other University services regarding equipment, software, technical resources and other research-related activities.
• Support the administrative management of laboratory-related purchases, equipment and consumables.
• Support the organization and logistics of research meetings, seminars, workshops, conferences and other research-related activities.
• Support the collection and maintenance of information and documentation related to the School's research activity.
• Maintaining administrative records, databases and documentation related to faculty activities.
• Act as a liaison between faculty and relevant University departments to facilitate administrative processes and follow up on pending requests.
• Supporting other administrative and operational activities required by the Vice Dean of Faculty and Research according to evolving research-related needs.

Qualifications

To thrive in this role, you should possess the following qualifications:

• A Bachelor's degree.
• Fluency in English and Spanish, both written and spoken.
• Strong working knowledge of Microsoft Office, particularly Excel, Outlook and Teams.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple requests simultaneously, prioritize effectively and follow tasks through to completion.
• Strong interpersonal and communication skills and the ability to work with different stakeholders in an international environment.
• A proactive, service-oriented and problem-solving mindset.
• Previous experience in an administrative, university, research or project-support environment would be an advantage.
• Experience with ERP or financial management systems such as Microsoft Dynamics, purchasing processes or supplier management would also be considered an asset.

Unleash your full potential and make an impact. The next move is yours!

At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.