Strategic Operations & Events Coordinator (Higher Ed)

Ie University; Madrid; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Fixed-term contract (6 months)

Job summary

IE University in Madrid is seeking a Coordinator to join the Vice Rectorate for Strategy, Coordination & Institutional Affairs on a temporary, full-time basis. The role combines administrative support, team coordination, and event planning to ensure smooth daily operations within a fast-paced academic environment.

The successful candidate will manage agendas, coordinate meetings with internal and external stakeholders, prepare briefs, and assist with documentation and logistics for institutional

Qualifications

• Bachelor's degree in a related field.
• Minimum 2 years in administrative support or coordination.
• Experience supporting senior leadership is valued.
• Advanced English; Spanish is a strong asset.

Responsibilities

• Executive & Institutional Operations Support: Manage agendas, meetings, commitments, and engagements; follow-up on decisions and action items.
• Event & Stakeholder Coordination: Plan and execute events, coordinate logistics and communications.
• Documentation & Reporting: Prepare briefs, maintain documentation, and track tasks.
• Administrative tasks: Support day-to-day logistics and processes with discretion.

Skills

Organizational skills

Communication

Time management

Proactive service

Education

Bachelor's degree

Tools

Microsoft 365

Outlook

PowerPoint

Excel

Teams

SharePoint

Job description

IE University in Madrid is seeking a Coordinator to join the Vice Rectorate for Strategy, Coordination & Institutional Affairs on a temporary, full-time basis. The role combines administrative support, team coordination, and event planning to ensure smooth daily operations within a fast-paced academic environment.

The successful candidate will manage agendas, coordinate meetings with internal and external stakeholders, prepare briefs, and assist with documentation and logistics for institutional