Research Operations & Admin Assistant

Ie University; Madrid; On-site; EUR 25,000 - 38,000; Full time

Job summary

IE University’s School of Science & Technology is seeking a Research Assistant to provide administrative and operational support to the Vice Dean of Faculty and Research and to full-time faculty, focusing on research activities. The role is based in Madrid.

The candidate will handle day-to-day administration, travel arrangements, purchasing, invoicing, and coordination with the Research Office and IT, requiring fluency in English and Spanish and strong MS Office skills.

Qualifications

• Bachelor's degree required.
• Fluent in English and Spanish (written and spoken).
• Strong MS Office knowledge (Excel, Outlook, Teams).
• Excellent organizational skills and attention to detail.
• Ability to manage multiple requests and meet deadlines.
• Interpersonal and communication skills in an international environment.

Responsibilities

• Provide administrative and operational support to the Vice Dean of Faculty and Research and the School's full-time faculty across research-related activities.
• Arrange travel related to research activities, including requests, bookings, accommodations, and coordination with the university travel agency.
• Assist with purchasing, supplier management and documentation, and coordinate with internal departments.
• Process and monitor payment requests, invoices and expense reimbursements in internal systems.
• Coordinate invoicing requests with relevant university departments and ensure proper documentation.
• Support administrative processes for research projects and funds, and monitor expenditures and allocations.
• Coordinate with IT and other services regarding equipment, software and resources for research.
• Support lab-related purchases, equipment, and consumables management.
• Organize logistics for research meetings, seminars, and workshops.

Skills

Fluent English

Fluent Spanish

Microsoft Office

Organizational skills

Communication skills

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Dynamics

Job description

IE University’s School of Science & Technology is seeking a Research Assistant to provide administrative and operational support to the Vice Dean of Faculty and Research and to full-time faculty, focusing on research activities. The role is based in Madrid.

The candidate will handle day-to-day administration, travel arrangements, purchasing, invoicing, and coordination with the Research Office and IT, requiring fluency in English and Spanish and strong MS Office skills.