Executive Assistant to the Dean — Communications & Content

Ie University; Madrid; On-site; EUR 34,000 - 42,000; Full time

Job summary

IE University is seeking an Assistant to join the Dean's Office of the School of Science & Technology in Madrid. The role blends executive communications, digital content creation, and administrative coordination with high discretion and stakeholder engagement in an international setting.

The successful candidate will manage the Dean's calendar, organize travel, draft content, and support communications across channels, while coordinating with internal teams and external partners to ensure

Qualifications

• Bachelor's degree or equivalent higher education qualification.
• Full professional proficiency in English and Spanish, both written and spoken.
• Three to five years of relevant experience in executive support or communications.
• Excellent writing, editing and interpersonal communication skills.
• Ability to create digital content and learn new platforms quickly.
• Strong digital literacy and responsible use of AI-enabled tools.
• Organizational skills, time management and flexibility for travel.

Responsibilities

• Coordinate communications and digital content for the Dean, across channels.
• Draft, edit and coordinate high-quality content for varied audiences.
• Create digital content using appropriate platforms and learn new tools quickly.
• Utilize AI-enabled tools to improve quality and reach of communications.
• Coordinate with internal teams and external stakeholders for approvals.
• Accompany the Dean at institutional and external events, including travel.
• Coordinate travel arrangements and reconcile expense reports.
• Organize the Dean's calendar and schedule meetings across time zones.
• Welcome visitors and ensure a professional experience for guests.

Skills

Bilingual English/Spanish

Excellent writing

Interpersonal communication

Time management

Digital content creation

AI-enabled tools proficiency

Education

Bachelor's degree

Tools

AI-enabled tools

Productivity software

Job description

IE University is seeking an Assistant to join the Dean's Office of the School of Science & Technology in Madrid. The role blends executive communications, digital content creation, and administrative coordination with high discretion and stakeholder engagement in an international setting.

The successful candidate will manage the Dean's calendar, organize travel, draft content, and support communications across channels, while coordinating with internal teams and external partners to ensure