Refit Project Administrator Barcelona

Hill Robinson Group; Barcelona; On-site; EUR 32,000 - 52,000; Full time

Job summary

Hill Robinson Group is seeking a Project Administrator to provide general secretarial and administrative support to the senior project manager and team on a busy yacht refit project.

The role requires a track record in project-based administration within yacht building/refit or shipyard settings, high organization, and strong English communication. Some Spanish language knowledge is useful but not essential, and you will work in a multinational team on site.

Qualifications

• Demonstrable track record in a similar project-based administrative role on yachts or shipbuilding projects.
• Excellent organisational skills, able to work under pressure and independently.
• Strong verbal and written English communication; basic Spanish knowledge is a plus.
• Experience with procurement and contract processes is desirable.

Responsibilities

• Assist with email management, calendar organisation, and document control.
• Coordinate meeting requests, agendas, and minutes; facilitate meetings and note-taking.
• Maintain project information across electronic and paper filing systems.
• Support with process documentation and update registers; assist with basic procurement tasks.

Skills

Email management

Calendar management

Document control

Meeting coordination

Process documentation

Procurement awareness

Education

Experience in project administration

Right to live and work in Europe - Spain

Tools

Excel

Word

SharePoint

Job description

Project Administrator

Role

The project administrator will provide general secretarial and administrative support to the senior project manager and the project team on a busy yacht refit project.

Profile

• Demonstrable track record in a similar project-based administrative role in a yacht building/refit, shipbuilding or ship repair environment.
• Organised, self-starter, capable of working alone in a high-pressure environment.
• Good interpersonal skills, comfortable working in a multi-disciplined, multinational team.
• Will possess strong verbal and written communication skills in the English language.
• Some knowledge of the Spanish language is useful but not essential.

Skills

• Assist with email management, calendar organisation, and document control. Identifying incoming documents and initiating process flows, updating registers, and maintaining hard copy and electronic files.
• Proficient in the use of Microsoft software, in particular Excel, Word and SharePoint.
• Coordinating meeting requests, agendas, and minutes of meetings. Facilitating meetings, including note/minute taking.
• Working within the Company's email, filing and task management systems to ensure the project team always has the latest information to hand. Assist with creating and documenting processes and procedures for use on the project.
• Some knowledge of procurement and contract management principles, including purchase orders, invoices, contract variations, etc. and related processes is desirable.

Qualifications & Experience

• Previous experience as a project secretary or project administrator on a large multidisciplinary capital engineering project, ideally in the yacht building/refit, shipbuilding or ship repair environment.
• Will have the right to live and work in Europe, specifically Spain.