OFFICE & COMMERCIAL TEAM ASSISTANT

Future Track; Palma; Presencial; EUR 26.000 - 32.000; Jornada completa

Descripción de la vacante

Future Track in Mallorca seeks a Team Assistant to support daily office operations and a premium client base in an international luxury setting. You will handle administrative tasks, assist with commercial processes, and coordinate yacht-related operations to ensure smooth day-to-day activity.

The role includes coordinating suppliers, managing enquiries, and supporting events, with a strong focus on organisation, discretion and professional, client-facing service.

Formación

• : Previous experience in office management, administration or commercial support.
• : Excellent organisational and time-management skills
• : Strong communication and interpersonal skills
• : Ability to manage multiple priorities independently
• : Discretion and ability to handle confidential information

Responsabilidades

• Manage daily office operations and suppliers.
• Handle office administration, expenses and facilities.
• Welcome visitors and support meetings.
• Manage enquiries and update client/yacht databases.
• Support brokers with administrative and contract processes.
• Coordinate yacht maintenance, cleaning and berth arrangements.
• Support fleet logistics and operations.
• Support events, boat shows and marketing activities.
• Manage promotional materials and merchandising.
• Process invoices, documentation and supplier records.
• Liaise with internal teams and external partners.

Conocimientos

Office management

Time management

Communication skills

Discretion

Teamwork

Multitasking

Customer-oriented

Problem solving

Herramientas

Microsoft Office

Descripción del empleo

Luxury yachting company is seeking a Team Assistant to support the day-to-day operations of its Mallorca office. The role will provide administrative, commercial and operational support to the team, clients and business partners, while assisting with office management, enquiry coordination, yacht operations, and sales & marketing activities within an international luxury environment

Reporta a

Office & Administration

• Manage daily office operations and suppliers.
• Handle office administration, expenses and facilities.
• Welcome visitors and support meetings.

Commercial Support

• Manage enquiries and update client/yacht databases.
• Support brokers with administrative and contract processes.
• Coordinate yacht maintenance, cleaning and berth arrangements.
• Support fleet logistics and operations.
• Support events, boat shows and marketing activities.
• Manage promotional materials and merchandising.

Administrative Support

• Process invoices, documentation and supplier records.
• Liaise with internal teams and external partners.
  
• Excellent organisational and time-management skills
• Strong attention to detail
• Proactive, hands-on and solution-oriented approach
• Strong communication and interpersonal skills
• Ability to manage multiple priorities independently
• Commercial and customer-oriented mindset
• Structured and reliable working style
• Professional and welcoming attitude
• Discretion and ability to handle confidential information
• Teamwork and collaboration

Previous experience in office management, administration or commercial support.

Good command of Microsoft Office and administrative tools.

Nice to Have

Experience in yachting, luxury, hospitality or other premium service industries.

Knowledge of yacht brokerage, charter operations or fleet administration.

Experience coordinating suppliers, maintenance services and marina/berth arrangements.