Post-Settlement Coordinator — Real Estate Operations

PropHero; Valencia; On-site; EUR 28,000 - 38,000; Full time

Benefits offered by this job

Career growth

Job summary

PropHero in Valencia, Spain, seeks an administrative or legal support profile to join a fast-growing startup. No prior professional experience required; experience in administration, legal support, property management or real estate is a plus.

You will handle document-heavy workflows, phone and written communication, and coordinate with property administrators, neighbors, contractors, and various teams using Excel/Google Sheets and CRM tools. Fluency in Spanish and advanced English are expected.

Qualifications

• Experience: No prior professional experience required; experience in administration, legal support, property management or real estate is a plus.
• Education: We are looking for an administrative or legal profile. Currently pursuing or recently completed studies in Law, Business Administration, Administration and Finance or a related field.
• General Skills: Strong attention to detail and comfort handling a high volume of documents; organized and persistent with follow-ups; confident on the phone and in writing with administrators, neighbors and contractors; calm and solution-oriented when incidents come up.
• Tools: Comfortable with Excel/Google Sheets and email; familiarity with CRM or project management tools is a plus.
• Native or fluent Spanish, as you will work daily with property administrators and owners' associations in Spain.
• Advanced English, as all our teams are distributed globally and we use English for all internal communications.

Responsibilities

• Act as the main point of contact with property managers and homeowners’ associations once a property purchase is completed.
• Keep associations informed of ownership changes and upcoming renovation works, and provide the documentation they request.
• Coordinate the resolution of incidents involving neighbors, contractors or common areas.
• Request and track the certificates and administrative paperwork needed when properties are bought, sold or renovated.
• Follow up with external parties to keep pending items moving, and flag delays that could affect the client experience.
• Support the legal team with documentation on more complex cases.
• Keep property records complete and up to date, and help improve post-settlement processes and checklists.

Skills

Admin support

Documentation

Communication

Excel/Sheets

Education

Law / Business Administration / Admin & Finance

Tools

Excel/Google Sheets

CRM tools

Job description

PropHero in Valencia, Spain, seeks an administrative or legal support profile to join a fast-growing startup. No prior professional experience required; experience in administration, legal support, property management or real estate is a plus.

You will handle document-heavy workflows, phone and written communication, and coordinate with property administrators, neighbors, contractors, and various teams using Excel/Google Sheets and CRM tools. Fluency in Spanish and advanced English are expected.