People HR Admin: Data, Onboarding & Payroll Support

Soho House & Co; Barcelona; On-site; EUR 32,000 - 42,000; Full time

Job summary

Soho House & Co in Barcelona seeks an HR administrator to manage employee data, oversee onboarding, and support the migration of HR information to the Factorial platform. The role involves maintaining confidential files, coordinating changes to employee details, and assisting with recruitment and training across departments in a dynamic luxury hospitality setting.

You will work closely with managers in Food & Beverage, Housekeeping, Maintenance, Events, and Health Club to balance operational

Responsibilities

• Maintain and regularly update employee databases and HR records, ensuring all information is accurate, complete and up to date.
• Manage employee documentation and ensure that HR files are maintained correctly and confidentially.
• Support the administration of the employee lifecycle, including onboarding, changes to employment details, transfers, promotions, absences and offboarding.
• Support the migration of employee information and HR data to the new Factorial HR platform.
• Review, clean and validate existing employee data prior to migration. Ensure employee information is correctly transferred and maintained within the new platform.
• Collaborate with the HR team and relevant stakeholders to identify and resolve data discrepancies during the migration process.
• Assist employees and Managers with basic queries relating to the new HR platform.
• Support employees with HR-related needs, questions and concerns, escalating matters to the HR Manager when appropriate.
• Work closely and consistently with Managers across the business to understand and support their HR needs.
• Act as a reliable HR partner to the business, ensuring that operational priorities and people needs are effectively balanced.
• Maintain close and continuous collaboration with managers in the diferents departments Food & Beverage, Housekeeping, Maintenance, Events, membership. Health Club & others Understanding the specific HR needs of each department and provide appropriate support.
• Assist Managers with recruitment, staffing, employee relations, training and other HR requirements.
• Support the recruitment and selection process according to business needs.
• Assist with onboarding processes for new employees.
• Support the HR Manager and Managers with disciplinary processes and employee relations matters. Ensure disciplinary documentation and records are accurately maintained.
• Assist with payroll and novelties, including new starters, leavers, changes in salary or working conditions, absences and other relevant updates.
• Follow up on payroll-related queries from employees and Managers.
• Support the coordination of employee training and development activities.
• Assist with scheduling training sessions and communicating training requirements to employees and Managers.
• Maintain accurate training records and ensure employee participation is properly documented.
• Manage and coordinate uniform orders for employees. Maintain appropriate records of uniform allocation and stock.
• Ensure employees receive the appropriate uniform according to their role and department.

Job description

Soho House & Co in Barcelona seeks an HR administrator to manage employee data, oversee onboarding, and support the migration of HR information to the Factorial platform. The role involves maintaining confidential files, coordinating changes to employee details, and assisting with recruitment and training across departments in a dynamic luxury hospitality setting.

You will work closely with managers in Food & Beverage, Housekeeping, Maintenance, Events, and Health Club to balance operational