People HR Admin (6-month contract)

sohohouseco; Barcelona; On-site; EUR 30,000 - 42,000; Full time

Job summary

Soho House Barcelona seeks a dedicated HR Administrator to maintain employee databases and confidential HR records, ensuring accuracy and privacy. You will support onboarding, changes to employment details, transfers, promotions, absences and offboarding while coordinating data migration to the Factorial HR platform.

You will assist payroll-related queries, coordinate with managers across departments and help with recruitment, recruitment onboarding, training and disciplinary processes as

Qualifications

• Experience in HR administration and data handling.
• Familiarity with HR information systems and payroll support is a plus.

Responsibilities

• Maintain and regularly update employee databases and HR records, ensuring accuracy and confidentiality.
• Manage employee documentation and confidential HR files.
• Support onboarding, changes to employment details, transfers, promotions, absences and offboarding.
• Assist with migration of employee data to Factorial HR platform and validate data before migration.
• Collaborate with HR and stakeholders to resolve data discrepancies during migration.
• Assist employees and managers with basic queries about the new HR platform and with payroll-related updates.
• Work with managers across departments to understand HR needs and provide operational support.
• Support recruitment, onboarding processes, disciplinary processes and employee relations matters.

Job description

The place...

Soho House is a private members' club and luxury hotel in Barcelona . Located in the city's historic Gothic Quarter, it's surrounded by rich architecture, palm-lined squares and medieval heritage. The House is a short walk from Drassanes metro station, connecting guests to major hubs like Catalunya, and a 30-minute drive from our private members' club in Garraf, Little Beach House Barcelona . Inside the House, you'll find 56 bedrooms, warm Mediterranean-inspired club spaces, and a pool, spa, and gym in Barcelona

Main Duties

• Maintain and regularly update employee databases and HR records, ensuring all information is accurate, complete and up to date.
• Manage employee documentation and ensure that HR files are maintained correctly and confidentially.
• Support the administration of the employee lifecycle, including onboarding, changes to employment details, transfers, promotions, absences and offboarding.
• Support the migration of employee information and HR data to the new Factorial HR platform .
• Review, clean and validate existing employee data prior to migration. Ensure employee information is correctly transferred and maintained within the new platform.
• Collaborate with the HR team and relevant stakeholders to identify and resolve data discrepancies during the migration process.
• Assist employees and Managers with basic queries relating to the new HR platform.
• Support employees with HR-related needs, questions and concerns, escalating matters to the HR Manager when appropriate.
• Work closely and consistently with Managers across the business to understand and support their HR needs.
• Act as a reliable HR partner to the business, ensuring that operational priorities and people needs are effectively balanced.
• Maintain close and continuous collaboration with managers in the diferents departments Food & Beverage, Housekeeping, Mainteinance, Events, membership. Health Club & others Understanding the specific HR needs of each department and provide appropriate support.
• Assist Managers with recruitment, staffing, employee relations, training and other HR requirements.
• Support the recruitment and selection process according to business needs.
• Assist with onboarding processes for new employees.
• Support the HR Manager and Managers with disciplinary processes and employee relations matters. Ensure disciplinary documentation and records are accurately maintained.
• Assist with payroll and novelties, including new starters, leavers, changes in salary or working conditions, absences and other relevant updates.
• Follow up on payroll-related queries from employees and Managers.
• Support the coordination of employee training and development activities.
• Assist with scheduling training sessions and communicating training requirements to employees and Managers.
• Maintain accurate training records and ensure employee participation is properly documented.
• Manage and coordinate uniform orders for employees. Maintain appropriate records of uniform allocation and stock.
• Ensure employees receive the appropriate uniform according to their role and department.