Madrid Part-Time Office Assistant – Admin & Coordination

msg Group; Madrid; On-site; EUR 14,000 - 21,000; Part time

Job summary

msg global solutions in Madrid is seeking a Part-Time Office Assistant to support operations during a temporary absence. The role focuses on day-to-day administration and coordinating with Spain and Portugal teams.

You will maintain office supplies, assist with meetings, and help keep the Madrid office well organized. A proactive, detail-oriented mindset and fluency in Spanish and English are essential.

Qualifications

• Previous experience in office administration or a similar role.
• Good command of Spanish and English.
• Portuguese language skills are considered a plus.

Responsibilities

• Maintain and coordinate office supplies, stationery and equipment for the Madrid office.
• Support purchase orders and administrative processes for Spain and Portugal.
• Coordinate with suppliers and external service providers in both countries.
• Help ensure that the Madrid office is well organized and provides a welcoming working environment.
• Propose and support practical initiatives to improve everyday office life.
• Perform general administrative tasks, including maintaining documentation, files and records.
• Assist with the preparation and organization of internal meetings, events and company activities.
• Support the Finance & Administration team with documentation and administrative tasks related to Spain and Portugal.
• Provide administrative support related to business travel, including flights and accommodation, when required.
• Support the Country Manager and Local HR team with day-to-day administrative activities, documentation, coordination, and organizational tasks across Spain and Portugal.
• Support other general administrative and office-related activities according to business needs.

Skills

Spanish

English

Organization

Detail-oriented

Proactive

Tools

Microsoft Office

Job description

msg global solutions in Madrid is seeking a Part-Time Office Assistant to support operations during a temporary absence. The role focuses on day-to-day administration and coordinating with Spain and Portugal teams.

You will maintain office supplies, assist with meetings, and help keep the Madrid office well organized. A proactive, detail-oriented mindset and fluency in Spanish and English are essential.