Office Assistant (m/w/d) - Part-Time, Fixed-Term (Temporary Replacement)

msg global solutions; Madrid; On-site; EUR 10,000 - 15,000; Part time

Benefits offered by this job

Health Insurance

Flexible Working

Remote/Hybrid options

Team events

Training and development

Corporate mobile tech

Job summary

msg global solutions, a systems integrator focused on SAP solutions, is seeking a Part-Time Office Assistant in Madrid to cover a temporary period. You will help keep the Madrid office organized, support administrative processes across Spain and Portugal, and assist with meetings and travel arrangements.

The role requires good Spanish and English, with Portuguese a plus, and a proactive, flexible, hands-on approach in a multilingual environment. Part-time hours are 20 per week.

Qualifications

• Previous experience in office administration is an advantage.
• Good command of Spanish and English.
• Portuguese language skills are considered a plus.
• Proficient in MS Office applications (Word, Excel, PowerPoint).
• Strong organizational skills and ability to manage priorities and deadlines.

Responsibilities

• Maintain and coordinate office supplies for the Madrid office.
• Support Spain and Portugal administrative processes.
• Coordinate with suppliers and external service providers in both countries.
• Assist with preparation and organization of internal meetings and events.
• Support Finance & Administration documentation for Spain and Portugal.
• Arrange and coordinate travel, including flights and accommodations.

Skills

Office administration

Organizational skills

Attention to detail

Spanish & English

Microsoft Office

Tools

Microsoft Word

Excel

PowerPoint

Job description

Job Function: Part-Time, Fixed-Term (Temporary Replacement)

Working hours: 20 hours per week

Contract duration: 6 months

Workplace: Madrid office / On-site

Who we are

msg global solutions is a systems integrator, software development partner, and managed services provider focused on SAP solutions for multiple industries. Our services include strategies for accounting, finance, regulatory reporting, performance management, sustainability, customer experience, and IoT. Operating from offices across the globe and growing, we help clients achieve operational efficiency and improve decision-making capabilities. With deep industry knowledge, technical expertise, and a diverse range of perspectives, our people spark change and create innovative solutions to complex operational issues. Our goal is to create long-lasting client relationships built on trust and dependability.

msg global solutions is part of msg, an independent, international group of companies with more than 10,000 employees around the world.

What you will do

As a Part-Time Office Assistant based in our Madrid office, you will join us on a temporary basis to support our team during a period of employee absence. You will help ensure the smooth day-to-day running of the Madrid office while providing administrative support for our operations in Spain and Portugal.

Your responsibilities will include:

• Maintain and coordinate office supplies, stationery and equipment for the Madrid office.
• Support purchase orders and administrative processes for Spain and Portugal.
• Coordinate with suppliers and external service providers in both countries.
• Help ensure that the Madrid office is well organized and provides a welcoming working environment.
• Propose and support practical initiatives to improve everyday office life.
• Perform general administrative tasks, including maintaining documentation, files and records.
• Assist with the preparation and organization of internal meetings, events and company activities.
• Support the Finance & Administration team with documentation and administrative tasks related to Spain and Portugal.
• Provide administrative support related to business travel, including flights and accommodation, when required.
• Support the Country Manager and Local HR team with day-to-day administrative activities, documentation, coordination, and organizational tasks across Spain and Portugal.
• Support other general administrative and office-related activities according to business needs.

What we are looking for

• Previous experience in office administration, administrative support or a similar role is an advantage.
• Good command of Spanish and English.
• Portuguese language skills are considered a plus.
• Good knowledge of Microsoft Office, particularly Word, Excel and PowerPoint.
• Strong organizational skills and attention to detail.
• Reliable and responsible, with the ability to manage priorities and deadlines.
• Proactive, flexible and hands-on approach.
• Positive attitude and strong communication and interpersonal skills.
• Ability to work independently while collaborating effectively in an international environment.
• Comfortable supporting administrative activities across Spain and Portugal.
• Availability to work part-time from our Madrid office.
• Availability for the defined duration of the fixed-term contract.

What we offer

• A part-time position with a defined contract duration.
• An international and multicultural working environment.
• A collaborative and supportive team.
• Exposure to different business functions and an international organization.
• The opportunity to gain practical experience in office administration and business support.
• A Team in which the core values are collaboration, thought leadership and entrepreneurship

Benefits

• Health Insurance: We offer a private health insurance plan at a reduced employee cost.
• Corporate Travel Perks: We keep you safe and healthy during your business trips through our world-wide travel health insurance and 24/7/365 access to medical and security support.
• Family Conciliation: We support our employees with the reconciliation of work, family and private life accompanied by family leave benefits.
• Job for Friends: Get your friends on board through our employee referral program and we will reward you.
• Flexible Working: We offer flexible work schedules including flexible start and end times as well as remote and/or hybrid work.
• Corporate Mobile Tech: We provide a budget for setting up your remote office, company laptop, and company-paid cellphone.
• Team Events: We celebrate our success with team-building activities throughout the year.
• Training and Development: We provide a broad training portfolio for personal and professional growth, including unlimited access to course platform to all our employees.