Office Assistant (m/w/d) - Part-Time, Fixed-Term (Temporary Replacement)

msg Group; Madrid; Sur place; EUR 14 000 - 21 000; Temps partiel

Résumé du poste

msg global solutions in Madrid is seeking a Part-Time Office Assistant to support operations during a temporary absence. The role focuses on day-to-day administration and coordinating with Spain and Portugal teams.

You will maintain office supplies, assist with meetings, and help keep the Madrid office well organized. A proactive, detail-oriented mindset and fluency in Spanish and English are essential.

Qualifications

• Previous experience in office administration or a similar role.
• Good command of Spanish and English.
• Portuguese language skills are considered a plus.

Responsabilités

• Maintain and coordinate office supplies, stationery and equipment for the Madrid office.
• Support purchase orders and administrative processes for Spain and Portugal.
• Coordinate with suppliers and external service providers in both countries.
• Help ensure that the Madrid office is well organized and provides a welcoming working environment.
• Propose and support practical initiatives to improve everyday office life.
• Perform general administrative tasks, including maintaining documentation, files and records.
• Assist with the preparation and organization of internal meetings, events and company activities.
• Support the Finance & Administration team with documentation and administrative tasks related to Spain and Portugal.
• Provide administrative support related to business travel, including flights and accommodation, when required.
• Support the Country Manager and Local HR team with day-to-day administrative activities, documentation, coordination, and organizational tasks across Spain and Portugal.
• Support other general administrative and office-related activities according to business needs.

Connaissances

Spanish

English

Organization

Detail-oriented

Proactive

Outils

Microsoft Office

Description du poste

Office Assistant (m/w/d) - Part-Time, Fixed-Term (Temporary Replacement)

Location: Madrid, M, ES

Employment Type: Part Time

Work Model: On-site

Who we are

msg global solutions is a systems integrator, software development partner, and managed services provider focused on SAP solutions for multiple industries. Our services include strategies for accounting, finance, regulatory reporting, performance management, sustainability, customer experience, and IoT. Operating from offices across the globe and growing, we help clients achieve operational efficiency and improve decision-making capabilities. With deep industry knowledge, technical expertise, and a diverse range of perspectives, our people spark change and create innovative solutions to complex operational issues. Our goal is to create long-lasting client relationships built on trust and dependability.

msg global solutions is part of msg, an independent, international group of companies with more than 10,000 employees around the world.

Job Function: Part-Time, Fixed-Term (Temporary Replacement)

Working hours : 20 hours per week

Workplace : Madrid office / On-site

Who we are

msg global solutions is a systems integrator, software development partner, and managed services provider focused on SAP solutions for multiple industries. Our services include strategies for accounting, finance, regulatory reporting, performance management, sustainability, customer experience, and IoT. Operating from offices across the globe and growing, we help clients achieve operational efficiency and improve decision-making capabilities. With deep industry knowledge, technical expertise, and a diverse range of perspectives, our people spark change and create innovative solutions to complex operational issues. Our goal is to create long-lasting client relationships built on trust and dependability.

msg global solutions is part of msg, an independent, international group of companies with more than 10,000 employees around the world.

What you will do

As a Part-Time Office Assistant based in our Madrid office, you will join us on a temporary basis to support our team during a period of employee absence. You will help ensure the smooth day-to-day running of the Madrid office while providing administrative support for our operations in Spain and Portugal.

Your responsibilities will include:

• Maintain and coordinate office supplies, stationery and equipment for the Madrid office.
• Support purchase orders and administrative processes for Spain and Portugal.
• Coordinate with suppliers and external service providers in both countries.
• Help ensure that the Madrid office is well organized and provides a welcoming working environment.
• Propose and support practical initiatives to improve everyday office life.
• Perform general administrative tasks, including maintaining documentation, files and records.
• Assist with the preparation and organization of internal meetings, events and company activities.
• Support the Finance & Administration team with documentation and administrative tasks related to Spain and Portugal.
• Provide administrative support related to business travel, including flights and accommodation, when required.
• Support the Country Manager and Local HR team with day-to-day administrative activities, documentation, coordination, and organizational tasks across Spain and Portugal.
• Support other general administrative and office-related activities according to business needs.

What we are looking for

• Previous experience in office administration, administrative support or a similar role is an advantage.
• Good command of Spanish and English.
• Portuguese language skills are considered a plus.
• Good knowledge of Microsoft Office, particularly Word, Excel and PowerPoint.
• Strong organizational skills and attention to detail .
• Reliable and responsible, with the ability to manage priorities and deadlines .
• Proactive, flexible and hands-on approach .
• Positive attitude and strong communication and interpersonal skills.
• Ability to work independently while collaborating effectively in an international environment.
• Comfortable supporting administrative activities across Spain and Portugal.
• Availability to work part-time from our Madrid office.
• Availability for the defined duration of the fixed-term contract..

What we offer

• A part-time position with a defined contract duration.
• An international and multicultural working environment.
• A collaborative and supportive team.
• Exposure to different business functions and an international organization.
• The opportunity to gain practical experience in office administration and business support.
• A Team in which the core values are collaboration, thought leadership and entrepreneurship

About msg global solutions

msg global is an Equal Opportunity Employer. Equal Employment Opportunity has been, and will continue to be, a fundamental principle for us. At the heart of this policy is our commitment that we make job related decisions based on the job related criteria. More specifically, employment is based on personal capabilities and qualifications without discrimination based on race, color, religion, sex, age, national origin, disability, sexual orientation, marital status, ancestry, veteran status or any other protected characteristic as established by law. These principles are to be applied to policies and procedures relating to recruitment and hiring, compensation, benefits, termination and all other terms and conditions of employment.