Madrid Onsite Office Manager | Part-Time (4 days/wk)

osapiens Holding GmbH; Madrid; Presencial; EUR 26.000 - 34.000; A tiempo parcial

Descripción de la vacante

osapiens is seeking an Office Manager for Madrid, part-time (32 hours/week onsite). You will ensure day-to-day operations run smoothly, manage office services and vendors, and support local employee events while collaborating with regional and international teams.

This hands-on role requires strong organization, service orientation, and experience with Microsoft 365. Fluency in Spanish and English is essential in our dynamic, international environment.

Formación

• 3+ years of experience in Office Management, Workplace Operations, Facilities Coordination, Executive Support, or a similar role.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent interpersonal and communication skills.
• Ability to work independently and proactively solve problems.
• Experience managing external vendors and service providers.
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Fluency in Spanish and English, both written and spoken.

Responsabilidades

• Office Operations & Facilities Management: Oversee the daily operations of the Madrid office; ensure a professional and fully operational environment; coordinate maintenance, repairs and cleaning; manage supplies and vendor relationships.
• Workplace Experience: Create a welcoming environment; coordinate local events with Marketing; manage meeting rooms and spaces; coordinate high-profile visits and onboarding tours.
• Administrative Support: Handle general office administration and correspondence; assist with invoicing, purchase orders, and budget tracking; maintain records and contracts.
• Health, Safety & Compliance: Support local health and safety regulations; coordinate emergency procedures; collaborate with People and Finance on local requirements.

Conocimientos

Office Management

Workplace Operations

Facilities Coordination

Executive Support

Vendor Management

Microsoft 365

Spanish fluency

English fluency

Herramientas

Microsoft 365

Descripción del empleo

osapiens is seeking an Office Manager for Madrid, part-time (32 hours/week onsite). You will ensure day-to-day operations run smoothly, manage office services and vendors, and support local employee events while collaborating with regional and international teams.

This hands-on role requires strong organization, service orientation, and experience with Microsoft 365. Fluency in Spanish and English is essential in our dynamic, international environment.