Madrid Office Manager | Regional Ops & Events

Arrive; Madrid; Vor Ort; EUR 40.000 - 52.000; Vollzeit

Zusammenfassung

Arrive is seeking an Office Manager for our Madrid office to ensure smooth operations and provide strategic oversight across Spain, including Barcelona. You will manage daily activities, vendor relations, safety protocols and event planning, maintaining an organised and welcoming environment for colleagues and visitors.

Your role spans governance, procurement, budgeting and cross-location coordination, with occasional travel to Barcelona as needed.

Qualifikationen

• At least 2 years in Office Manager, Facilities Manager or relevant admin roles.
• Good knowledge of Google Suite and Slack.
• Fluency in English and Spanish for daily interactions.
• Excellent verbal and written communication skills.
• Be flexible and on call on rare occasions.
• Strong organisational, multitasking, and problem-solving abilities.
• Excellent interpersonal skills across all levels.
• Experience managing vendors, negotiating contracts and ensuring compliance.
• Experience working in a global, international organisation.

Aufgaben

• Oversee daily Madrid office operations to maintain an organised, functional and welcoming environment.
• Act as central workplace lead for Spain, aligning standards across Madrid and Barcelona.
• Manage office supplies, equipment, cleaning, maintenance and security with vendors.
• Coordinate guest reception and ensure a high-quality visitor experience.
• Ensure health and safety compliance with local regulations and trainings.
• Plan local events, team-building, catering and office celebrations; support conferences.
• Partner with global Workplace & Facilities teams on cross-company initiatives.
• Develop local workplace guidelines, handbooks, intranet resources and onboarding materials.
• Handle budgeting, procurement and invoice processing with Finance.
• Manage day-to-day admin, mail, deliveries and local logistics.
• Support workplace expansion, moves or lease renewals as needed.

Kenntnisse

English fluency

Spanish fluency

Communication skills

Tools

Google Suite

Slack

Jobbeschreibung

Arrive is seeking an Office Manager for our Madrid office to ensure smooth operations and provide strategic oversight across Spain, including Barcelona. You will manage daily activities, vendor relations, safety protocols and event planning, maintaining an organised and welcoming environment for colleagues and visitors.

Your role spans governance, procurement, budgeting and cross-location coordination, with occasional travel to Barcelona as needed.