Bilingual Workplace Manager

Victoria Selection & Search; Madrid; On-site; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Bonus

Benefits

Office in Madrid

Job summary

Victoria Selection & Search is seeking a Bilingual Workplace Manager to lead the Madrid office, overseeing daily operations and liaising with global teams. The role focuses on facilities, safety compliance, and efficiency improvements while managing relationships with service providers.

The candidate should be fluent in English and Spanish, with proven experience in facilities/workplace operations and vendor management.

Qualifications

• Bilingual in English and Spanish is essential.
• Experience in facilities/workplace operations and external providers is required.
• Familiarity with standard tech tools (Office, Zoom, Slack, CRM) and curiosity for AI prompts is a plus.

Responsibilities

• Oversee day-to-day Madrid office operations.
• Manage office budget, forecast spending and report on performance.
• Uphold health & safety standards and local regulatory compliance.
• Lead future projects such as relocations, refurbishments and workspace upgrades.
• Coordinate workplace technology with relevant teams to ensure smooth operation.
• Act as the Spain operational contact for global offices and report to senior stakeholders.

Skills

Bilingual English/Spanish

Office management

Supplier liaison

Tools

Excel

Zoom

Slack

CRM software

Job description

Our client, a leading international Consulting firm, is currently looking for a Bilingual Workplace Manager to lead workplace, office & facilities for their Madrid office.

Responsibilities (not limited to) include:

Workplace Operations

• Take full responsibility for the day to day running of the Madrid office
• Drive and maintain excellent standards across workplace
• Manage office budget, monitor operational spend and support forecasting
• Manage workplace policies, health & safety procedures and compliance requirements in line with local regulations
• Conduct regular reviews of the office environment and identify improvements and efficiencies
• Oversee potential future projects such as relocations, refurbishments and workspace enhancements, liaising with architects etc.
• Oversee coordination of workplace technology and office systems, partnering with relevant teams
• Review and improve processes, workflows and operational standards across the office
• Act as key operational contact for Spain, liaising with other offices globally
• Reporting and communicating performance updates to senior stakeholders

Supplier Management

• Manage relationships with service providers across maintenance, cleaning, catering, security and workplace services
• Lead selection processes, negotiating contracts and monitoring delivery standards
• Ensure all service providers meet expectations, timelines and operational KPIs
• Monitor evolving workplace trends and identify opportunities to improve sustainability, technology integration and operational efficiency
• Maintain confidentiality standards and ensure all external partners operate in line with company policies and protocols

It is essential that the chosen candidate is completely bilingual in English and Spanish. Proven experience within facilities/workplace office operations, alongside a strong track record managing external service providers, is essential. A solid grasp of standard Tech and applications (Office (Excel), Zoom, Slack, CRM software etc.) is required. AI Prompt literacy (or at least curiosity) viewed favourably.

Strong commitment, ownership, a proactive outlook and sound judgement are essential attributes for success in this position. The chosen candidate will take pride in ensuring high standards are maintained.

Location - Madrid, Castellana

Salary - Competitive + Bonus + Benefits

Timetable - Full time

Contract - Permanent

Work Type - Office based

Incorporation - Q4 2026/Q1 2027

Employment may be subject to legally permitted background checks following the extension of a conditional offer by the client company.