People Experience & Office Manager – Madrid

Headway Inc; Madrid; Hybrid; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Corporate holidays

Professional development

Job summary

Headway Inc is seeking a People Experience Specialist in Madrid to oversee office operations, employee onboarding, and events. You will coordinate vendors and work closely with our PX and People Operations teams to enhance the Madrid office and employee experience.

The role requires experience in admin roles, event planning, and knowledge of the Spanish market. Fluency in Ukrainian (C1), Spanish (B2+), and English (B2+) is expected.

Qualifications

• Experience in office management, community, or admin roles.
• Experience coordinating events from concept to on-site execution.
• Knowledge of local vendors and Spanish business environment.
• Linguistic competence: Ukrainian C1, Spanish B2+, English B2+.

Responsibilities

• Manage Madrid office operations and liaise with service providers.
• Handle employee onboarding and office access for staff and guests.
• Organise internal events, teambuildings, and annual events with Kyiv office and vendors.
• Coordinate vendor relationships and expenses with Finance.
• Collaborate with PX, People Ops, HR, Communications, and Finance teams, update Office Manual.
• Perform other related PX tasks as needed.

Skills

Office management

Event coordination

Vendor coordination

Communication skills

Proactive problem solving

Job description

Headway Inc is seeking a People Experience Specialist in Madrid to oversee office operations, employee onboarding, and events. You will coordinate vendors and work closely with our PX and People Operations teams to enhance the Madrid office and employee experience.

The role requires experience in admin roles, event planning, and knowledge of the Spanish market. Fluency in Ukrainian (C1), Spanish (B2+), and English (B2+) is expected.