Madrid Office Manager - On-site Multilingual Admin Lead

SPAIN FOR GROUPS DMC; Madrid; On-site; EUR 29,000 - 39,000; Full time

Job summary

SPAIN FOR GROUPS DMC is seeking an Office Manager to ensure smooth daily operations at our Madrid office. The role includes handling administrative tasks, coordinating communications, and supporting project managers with scheduling and documentation.

You will work on-site in Madrid, liaising with vendors and teams across a multilingual environment. Strong organizational and budgeting abilities are essential, with English and Spanish fluency required.

Qualifications

• Strong communication and customer service skills required.
• Proficiency in Office Administration, scheduling, document management, and basic budgeting.
• Hands-on experience with office equipment and standard office software.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks in a fast-paced environment.
• Previous experience in office management or administrative roles, ideally within tourism, events, or hospitality.
• Ability to work on-site in Madrid and collaborate in a multicultural, multilingual team.
• Fluency in English and Spanish; additional European languages are an advantage.
• Relevant education in Business Administration, Tourism, Hospitality, or a related field preferred.

Responsibilities

• Oversee daily office operations on-site in Madrid.
• Provide administrative assistance to project managers and leadership, including scheduling and document preparation.
• Handle incoming calls and emails, welcome visitors, and support customer service activities.
• Maintain organized digital and physical filing systems and coordinate communications.
• Collaborate with vendors, monitor office budgets and expenses, and suggest process improvements to enhance efficiency.

Skills

Communication skills

Customer service

Office administration

Organization skills

Languages: English/Spanish

Multilingual (advantage)

Education

Degree in Business Administration/Tourism/Hospitality

Tools

Microsoft Office

Job description

SPAIN FOR GROUPS DMC is seeking an Office Manager to ensure smooth daily operations at our Madrid office. The role includes handling administrative tasks, coordinating communications, and supporting project managers with scheduling and documentation.

You will work on-site in Madrid, liaising with vendors and teams across a multilingual environment. Strong organizational and budgeting abilities are essential, with English and Spanish fluency required.