Administrative Specialist

OPPO; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

OPPO in Madrid is seeking an Administrative Specialist to manage daily office operations on-site. The role covers office environment, asset management, and supporting facilities and services.

You will coordinate with internal and external stakeholders, process invoices, and assist with policy improvements. Fluency in Chinese and Spanish is required, English preferred, and Microsoft Office proficiency essential.

Formación

• Legally authorized to work full-time in Spain with a valid residence/work permit.
• College diploma or above; majors in Administration or related fields preferred.
• Experience in administrative management, office management, or general administration; multinational experience preferred.
• Fluent in Chinese and Spanish; English as working language preferred.
• Proficient in Microsoft Office with strong Excel data processing skills.
• Strong communication, coordination and execution skills; able to manage multiple tasks with internal and external stakeholders.

Responsabilidades

• Manage daily administrative affairs and office environment to ensure smooth operations.
• Assist with asset management, employee accommodation/shuttle and other resources.
• Assist with administrative invoices, expenses and related payment processes.
• Support in improving and optimizing administrative policies and work processes.

Conocimientos

Communication

Coordination

Execution

Detail-oriented

Multitasking

Educación

College diploma or higher

Herramientas

Microsoft Office

Excel

Descripción del empleo

JD-Administrative Specialist

Work Location: Madrid, Spain (100% on-site)

I. Job Responsibilities

1. Office Environment & Daily Administrative Management

Responsible for daily administrative affairs and office environment management to ensure the smooth and orderly operation of the office;

Assist with company asset management, employee accommodation/shuttle bus and other administrative resources;

Assist with administrative invoices, expenses and related payment processes;

Assist in improving and optimizing administrative policies and work processes according to business needs.

2. Corporate Culture & Employee Activities

• Assist in planning, organizing and executing employee activities and corporate culture initiatives;
• Pay attention to employee needs and continuously improve the workplace experience and corporate culture.

3. Other Administrative Support

Perform other administrative support and ad hoc tasks according to the company’s business and management needs.

II. Qualifications

• Legally authorized to work full-time in Spain with a valid residence/work permit.
• College diploma or above; major is not limited. Majors in Administration, Business Administration or related fields are preferred;
• Previous experience in administrative management, office management or general administration; experience in cross-cultural or multinational companies is preferred;
• Fluent in Chinese and Spanish, with strong listening, speaking, reading and writing skills; proficiency in English as a working language is preferred;
• Proficient in Microsoft Office and other office software, with strong Excel data processing skills;
• Strong communication, coordination and execution skills; detail-oriented, proactive, and able to efficiently handle multiple tasks while coordinating with internal and external stakeholders.