Executive Office & Admin Operations Lead

ADM; Carcagente; Presencial; EUR 26.000 - 38.000; Jornada completa

Descripción de la vacante

ADM is seeking an Office Manager in Spain to ensure the efficient day-to-day operation of the office and provide administrative support to leadership, employees, visitors and suppliers. You will coordinate travel, meetings, onboarding, and vendor relationships while maintaining a welcoming environment.

The role requires fluency in Spanish and English, strong MS Office skills, and a proactive, confidential approach to managing priorities and projects.

Formación

• Bachelor's degree in Business Admin, Management or secretarial studies.
• Minimum 2 years in office management or similar role.
• Experience supporting senior executives and coordinating office operations.
• Strong organization, communication and multitasking abilities.
• Professionalism, discretion and confidentiality.
• Fluent in Spanish and English (written and spoken).
• Proficiency with Microsoft Office Suite.

Responsabilidades

• Coordinate travel arrangements, accommodation, meals, and itineraries.
• Organize meetings and coordinate catering and logistics.
• Manage visitor reception and guest experience.
• Oversee daily office operations, supplies, facilities and vendors.
• Manage correspondence, filing systems, and records.
• Support leadership with presentations, reports, and projects.
• Assist with onboarding and administrative HR activities.
• Serve as main contact for office-related matters.
• Supervise and support administrative staff.

Conocimientos

Organizational skills

Communication skills

Multitasking

Leadership

MS Office

Bilingual Spanish/English

Educación

Bachelor's degree in Business Administration, Management, or Secretarial Studies

Herramientas

Microsoft Office

AI-powered tools

Descripción del empleo

ADM is seeking an Office Manager in Spain to ensure the efficient day-to-day operation of the office and provide administrative support to leadership, employees, visitors and suppliers. You will coordinate travel, meetings, onboarding, and vendor relationships while maintaining a welcoming environment.

The role requires fluency in Spanish and English, strong MS Office skills, and a proactive, confidential approach to managing priorities and projects.