LA Office & Executive Support Lead

AE Studio; Vega del Codorno; On-site; EUR 67,000 - 76,000; Full time

Benefits offered by this job

Platinum health insurance

401(k)

Lunch and stocked kitchen at theoffice

Annual team retreat

Company laptop

Job summary

AE Studio, a 160-person ML research and consulting company, seeks an Office Manager to run the LA Marina del Rey office in-person. The role focuses on office operations, team support, travel arrangements, and personal assistant duties for the CEO.

Strong organizational, warm, hands-on traits are valued. The position involves managing vendors, events, and apartment logistics, with opportunities to expand responsibilities and work across the broader executive team.

Qualifications

• Based in or able to commute to Marina del Rey for in-office work.
• Able to drive a car with a valid license for local duties.
• 3+ years in office management, operations, hospitality, or executive/personal assistant work.
• Organized to a fault with strong attention to detail.
• Warm, service-minded, and able to manage a shared space.
• Discreet with confidential information.
• Clear writer; comfortable emailing and negotiating with vendors.
• Fluent in Google Workspace and quick to learn AI tools.
• Calm under plan changes; self-starter.
• Personal assistant work from day one.

Responsibilities

• Run day-to-day office operations, including lunch orders, kitchen, and conference rooms.
• Manage vendors and on-site services and process invoices.
• Keep inventory of office supplies and equipment; reorder as needed.
• Be the first point of contact for office staff and visitors.
• Plan events and programs to grow in-office attendance.
• Support coworking spaces and collaborate with Chief of Staff.
• Manage AE apartments, bookings, and guest communication.
• Coordinate team travel, bookings, and ground transportation.
• Assist with annual company retreat logistics.
• Support CEO with personal and executive assistance tasks.

Skills

Office management

Operations

Hospitality

Executive assistant

Vendor management

AI tools

Google Workspace

Communication

Discretion

Travel planning

Tools

Google Workspace

AI tools

Booking tools

Job description

AE Studio, a 160-person ML research and consulting company, seeks an Office Manager to run the LA Marina del Rey office in-person. The role focuses on office operations, team support, travel arrangements, and personal assistant duties for the CEO.

Strong organizational, warm, hands-on traits are valued. The position involves managing vendors, events, and apartment logistics, with opportunities to expand responsibilities and work across the broader executive team.