Barcelona Office Manager & Executive Assistant - Europe

COREcruitment Ltd; Barcelona; On-site; EUR 65,000 - 90,000; Full time

Job summary

COREcruitment Ltd is seeking an experienced Office Manager / Personal Assistant to support the Barcelona studio and coordinate with four European offices. You will manage executive calendars, travel, and communications, while ensuring smooth day-to-day operations and consistent administrative processes across the group.

The role requires 3–5+ years in a senior office role, bilingual English/Spanish, and strong MS Office 365 skills.

Qualifications

• 3–5+ years in a senior Office Management/PA role.
• Experience supporting multi-office or international teams across Europe.
• Bilingual fluency in English and Spanish (written and spoken).
• Proficiency in MS Office 365 suite.
• Strong organizational, cultural intelligence and adaptability.

Responsibilities

• Manage complex executive calendars and schedule international meetings across time zones.
• Coordinate domestic and international travel, itineraries and expense reports for group leadership.
• Screen and draft high-level communications in English and Spanish.
• Organize cross-office leadership meetings, agendas, minutes and follow-ups.
• Oversee Barcelona office operations and act as central link across four European locations.

Skills

Office management experience

Cross-border coordination

Executive support

Multi-office support

Vendor & admin liaison

Tools

MS Office 365

Job description

COREcruitment Ltd is seeking an experienced Office Manager / Personal Assistant to support the Barcelona studio and coordinate with four European offices. You will manage executive calendars, travel, and communications, while ensuring smooth day-to-day operations and consistent administrative processes across the group.

The role requires 3–5+ years in a senior office role, bilingual English/Spanish, and strong MS Office 365 skills.