Personal Assistant

Confidential Careers; Madrid; On-site; EUR 32,000 - 42,000; Full time

Job summary

Confidential Careers in Madrid seeks a highly organized Personal Assistant to support the CEO. The role emphasizes hands-on, proactive day-to-day operations in a fast-paced marketing and advertising environment.

You will manage the CEO’s calendar, arrange travel, and oversee office operations while delivering high-quality support to help drive growth. Fluency in English and Spanish is required, with additional languages welcomed.

Qualifications

• Experience as a Personal Assistant, Executive Assistant, or Office Manager.
• Experience in a fast-paced startup or tech environment is a big plus.
• Bilingual English/Spanish communication is essential.
• Strong organizational and proactive problem-solving abilities.

Responsibilities

• Calendar agenda management for the CEO, coordinating internal and client meetings.
• Plan and book end-to-end travel, including flights, hotels, and meals.
• Office and reception duties, handling calls, packages and deliveries.
• Provide general support to enable the CEO to focus on growth.

Skills

Bilingual English/Spanish

Personal Assistant/EA experience

Excellent organizational skills

Proactive problem-solver

Job description

We are a fast-growing, innovative Marketing and Advertising company, and as we scale, our leadership needs top-tier support. We are looking for a highly organized, proactive, and hands-on Personal Assistant to the CEO.

Our CEO is a high-energy, sales-driven person constantly on the move, closing deals and driving our commercial strategy forward. We need someone who can anticipate needs, support his activity, and ensure their day-to-day operations run flawlessly.

Above all, we are looking for someone who is completely hands-on. If you have a "no task is too big or too small" mindset, love to roll up your sleeves, and are always ready to jump in and help out wherever it's needed, this role is for you!

What you will be doing:

• Calendar Agenda Management: Seamlessly manage a dynamic and ever-changing agenda, coordinating internal and high-stakes client meetings.
• Travel & Logistics: Organize end-to-end travel itineraries, including flights, accommodations, and securing the best restaurant reservations.
• Office & Reception Management: Be the welcoming face of our HQ! You will handle incoming calls, manage packages and deliveries, and ensure the office environment is running smoothly.
• General Support: Whatever the day throws at us, you are ready to handle it, freeing up the CEO to focus 100% on business growth.

Who we are looking for:

• A truly hands-on team player with a service-oriented attitude—you are happy to do whatever it takes to get things done.
• Bilingual or Multilingual: You are fully comfortable communicating in English and Spanish. Do you speak any other languages? They are highly welcome and a great bonus!
• Experience as a Personal Assistant, Executive Assistant, or Office Manager (experience in a fast-paced startup or tech environment is a big plus!).
• A proactive problem-solver who is always one step ahead.
• Exceptional organizational skills and attention to detail.
• Great communication skills with a positive, "can-do and happy to help" energy.

Why join us?

You will be stepping into the heart of a young, dynamic company where your work directly impacts our success. If you thrive in a fast-paced environment and love making things happen behind the scenes, we want to meet you!