Hybrid Executive Assistant & Office Manager to MD

Weir Minerals Europe Limited, Sucursal en España (Branch); Madrid; Ibrido; EUR 42.000 - 60.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive pay

Career development and learning

Regional and team benefits

Global inclusion networks

Descrizione del lavoro

Weir Group plc is seeking an experienced Executive Assistant to the Managing Director EMECA in Madrid. This hybrid role supports a busy MD and oversees office operations across Spain and Portugal, coordinating with HR, Finance, IT and regional teams.

You will manage a complex international diary, arrange travel, lead meetings and events, and ensure smooth administration and workplace services. Fluency in Spanish and English is required, along with strong Microsoft 365 knowledge.

Competenze

• Strong experience in executive support and office administration, in international or matrix structures.
• Excellent diary, travel and meeting coordination, with ability to manage competing priorities and resolve conflicts.

Mansioni

• Coordinate Managing Director's diary across Spain, Portugal and multiple time zones.
• Arrange international travel, accommodation, visas and expenses.
• Organise leadership meetings, business reviews and regional events; record decisions and actions.
• Oversee Madrid office operations; manage suppliers and budgets; support purchasing via COUPA.
• Support HR onboarding/offboarding and payroll inputs; handle confidential information.
• Assist Finance/WBS with accounts payable/receivable and banking documentation.
• Promote workplace safety and a professional, welcoming environment.

Conoscenze

Executive support

Office administration

Diary management

Bilingual Spanish/English

Microsoft 365

Formazione

Business administration qualification

Strumenti

COUPA

SAP

HR/payroll systems

Descrizione del lavoro

Weir Group plc is seeking an experienced Executive Assistant to the Managing Director EMECA in Madrid. This hybrid role supports a busy MD and oversees office operations across Spain and Portugal, coordinating with HR, Finance, IT and regional teams.

You will manage a complex international diary, arrange travel, lead meetings and events, and ensure smooth administration and workplace services. Fluency in Spanish and English is required, along with strong Microsoft 365 knowledge.