Executive Assistant & Office Manager (Hybrid, Madrid)

Weir Minerals U.S.; Madrid; Ibrido; EUR 42.000 - 56.000; Tempo pieno

Descrizione del lavoro

Weir Minerals U.S. is seeking an experienced Executive Assistant to provide trusted, confidential support to the Managing Director EMECA. The role also leads office operations across Spain and Portugal in a hybrid setup.

You will manage a complex international diary, coordinate travel and leadership meetings, and oversee suppliers and workplace services to ensure a professional environment in which to work. Strong discretion is essential.

Competenze

• Strong experience across executive support and office administration.
• Excellent diary, travel and meeting coordination skills.
• Fluent written and spoken Spanish and English.
• Proficient in Microsoft 365 suite and collaboration tools.
• Discretion and judgement handling sensitive information.

Mansioni

• Coordinate the Managing Director’s diary across Spain, Portugal and multiple time zones.
• Organise leadership meetings, business reviews, and regional events with agendas and logistics.
• Oversee Madrid office operations, suppliers, budgets and onboarding through COUPA.
• Act as local admin contact for routine HR queries and onboarding/offboarding tasks.
• Support Finance with accounts payable/receivable and banking documentation.
• Maintain workplace safety and visitor arrangements; support a professional, welcoming environment.
• Demonstrate commitment to zero-harm safety culture.

Conoscenze

Executive support

Diary management

Travel coordination

Spanish & English

Microsoft 365

Office administration

Vendor management

Strumenti

Microsoft 365

Descrizione del lavoro

Weir Minerals U.S. is seeking an experienced Executive Assistant to provide trusted, confidential support to the Managing Director EMECA. The role also leads office operations across Spain and Portugal in a hybrid setup.

You will manage a complex international diary, coordinate travel and leadership meetings, and oversee suppliers and workplace services to ensure a professional environment in which to work. Strong discretion is essential.